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<DIV><FONT face=Arial color=#0000ff size=2><SPAN class=921500923-28072006>I keep
on getting my sponsors to add another half day for action planning, to one day
events. The benefits often become clear during the pre-meeting. At times there
is a week or two in between, but it has worked fine anyway.</SPAN></FONT></DIV>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN class=921500923-28072006>Best
regards and good night</SPAN></FONT></DIV>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN class=921500923-28072006>Thomas
Herrmann</SPAN></FONT></DIV>
<BLOCKQUOTE
style="PADDING-LEFT: 5px; MARGIN-LEFT: 5px; BORDER-LEFT: #0000ff 2px solid">
<DIV class=OutlookMessageHeader dir=ltr align=left><FONT face=Tahoma
size=2>-----Ursprungligt meddelande-----<BR><B>Från:</B> OSLIST
[mailto:OSLIST@LISTSERV.BOISESTATE.EDU]<B>För </B>Birgitt
Williams<BR><B>Skickat:</B> den 27 juli 2006 20:41<BR><B>Till:</B>
OSLIST@LISTSERV.BOISESTATE.EDU<BR><B>Ämne:</B> Re: Doing it all in one
day?<BR><BR></FONT></DIV>
<DIV class=Section1>
<P class=MsoNormal><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">I don’t have the
original email that you all are replying to regarding achieving discussions,
prioritizing, and action plans in one day. When I am faced with a circumstance
where the client has only one day, I negotiate to find out if they can
possibly swing a spilt day and then we go from </SPAN></FONT><st1:time
Minute="0" Hour="13"><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">1pm-5pm</SPAN></FONT></st1:time><FONT
face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"> (4 hours) on day one
and </SPAN></FONT><st1:time Minute="30" Hour="8"><FONT face=Arial color=navy
size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">8:30-12:30</SPAN></FONT></st1:time><FONT
face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"> (4 hours) on day
two. That way the employees are away from their regular work for only a day
and yet with the splitting of the day this way, the
opening/discussions/evening news take place on one day and the
prioritizing/action planning takes place on the second. It is workable. Is it
ideal? Absolutely not…the ideal, in my experience, continues to be a minimum
of three full days to get all of this done and to ensure enough space and time
for discussions…but in the real world as we are faced with it, clients
frequently will give only a day.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial">Birgitt<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<DIV>
<P class=MsoAutoSig><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial; mso-no-proof: yes">Birgitt
Williams<o:p></o:p></SPAN></FONT></P>
<P class=MsoAutoSig><FONT face="Times New Roman" color=navy size=3><SPAN
style="FONT-SIZE: 12pt; COLOR: navy; mso-no-proof: yes"><IMG id=_x0000_i1026
height=138 src="cid:image001.gif@01C6B17D.89C8BBA0"
width=252><o:p></o:p></SPAN></FONT></P></DIV>
<P class=MsoNormal><FONT face=Arial color=navy size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal style="MARGIN-LEFT: 0.5in"><FONT face=Arial color=navy
size=2><SPAN
style="FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: Arial"><o:p> </o:p></SPAN></FONT></P>
<DIV>
<DIV class=MsoNormal style="MARGIN-LEFT: 0.5in; TEXT-ALIGN: center"
align=center><FONT face="Times New Roman" size=3><SPAN
style="FONT-SIZE: 12pt">
<HR align=center width="100%" SIZE=3>
</SPAN></FONT></DIV>
<P class=MsoNormal style="MARGIN-LEFT: 0.5in"><B><FONT face=Tahoma
size=2><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: Tahoma">From:</SPAN></FONT></B><FONT
face=Tahoma size=2><SPAN style="FONT-SIZE: 10pt; FONT-FAMILY: Tahoma"> OSLIST
[mailto:OSLIST@LISTSERV.BOISESTATE.EDU] <B><SPAN style="FONT-WEIGHT: bold">On
Behalf Of </SPAN></B>Ralph Copleman<BR><B><SPAN
style="FONT-WEIGHT: bold">Sent:</SPAN></B> July 26, 2006 5:54 AM<BR><B><SPAN
style="FONT-WEIGHT: bold">To:</SPAN></B>
OSLIST@LISTSERV.BOISESTATE.EDU<BR><B><SPAN
style="FONT-WEIGHT: bold">Subject:</SPAN></B> Doing it all in one
day?</SPAN></FONT><o:p></o:p></P></DIV>
<P class=MsoNormal style="MARGIN-LEFT: 0.5in"><FONT face="Times New Roman"
size=3><SPAN style="FONT-SIZE: 12pt"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal
style="MARGIN-BOTTOM: 12pt; MARGIN-LEFT: 0.5in; MARGIN-RIGHT: 0in; mso-margin-top-alt: 0in"><FONT
face=Times size=2><SPAN style="FONT-SIZE: 11pt; FONT-FAMILY: Times">Greg
Vaughn and all,<BR><BR>Here’s what I think about trying to do it all in one
day...<BR><BR>I don’t bother trying to get proceedings printed, let alone
distributed and reviewed. That’s for later. I operate out of the
belief that one day is not enough to truly explore the territory (the “issues
and opportunities”) <I><SPAN style="FONT-STYLE: italic">plus</SPAN></I> come
to conclusion about priorities plus formulate action plans. You can do
it, but it will not, in my experience, have much sticking power. And the
larger the group, the more challenging it is to make the energy last.
<BR><BR>So I open space, hold the space, close the space.<BR><BR>The
latter, for me, requires about 20 minutes (not counting a closing circle,
which I always do in one form or another, sometimes abbreviated to one word or
phrase per person).</SPAN></FONT><o:p></o:p></P>
<P class=MsoNormal
style="MARGIN-LEFT: 1in; TEXT-INDENT: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l0 level1 lfo3; tab-stops: list 1.0in"><![if !supportLists]><FONT
face="Times New Roman" size=3><SPAN style="FONT-SIZE: 12pt"><SPAN
style="mso-list: Ignore">1.<FONT face="Times New Roman" size=1><SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></FONT></SPAN></SPAN></FONT><![endif]><FONT face=Times size=2><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Times">Ask people what themes came up
repeatedly regardless of topic or session. Ask someone to note these on
flip charts. </SPAN></FONT><o:p></o:p></P>
<P class=MsoNormal
style="MARGIN-LEFT: 1in; TEXT-INDENT: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l0 level1 lfo3; tab-stops: list 1.0in"><![if !supportLists]><FONT
face="Times New Roman" size=3><SPAN style="FONT-SIZE: 12pt"><SPAN
style="mso-list: Ignore">2.<FONT face="Times New Roman" size=1><SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></FONT></SPAN></SPAN></FONT><![endif]><FONT face=Times size=2><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Times">Keep going until everyone who
wishes has a chance to mention the theme they noticed.
</SPAN></FONT><o:p></o:p></P>
<P class=MsoNormal
style="MARGIN-LEFT: 1in; TEXT-INDENT: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l0 level1 lfo3; tab-stops: list 1.0in"><![if !supportLists]><FONT
face="Times New Roman" size=3><SPAN style="FONT-SIZE: 12pt"><SPAN
style="mso-list: Ignore">3.<FONT face="Times New Roman" size=1><SPAN
style="FONT: 7pt 'Times New Roman'">
</SPAN></FONT></SPAN></SPAN></FONT><![endif]><FONT face=Times size=2><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Times">Take the resultant flip charts,
spread them on the floor, ask people to mark their favorites. Might be
three, five, seven, etc. Depends on the size of the group and the number
of items on the chart. Count them up if there’s time. Certainly
count them up if you’ll be moving on to action planning the next day.
Otherwise, simply promise the info will be available shortly in written
form (after the coordinators pull it together and send it
out).</SPAN></FONT><o:p></o:p></P>
<P class=MsoNormal style="MARGIN-LEFT: 0.5in"><FONT face=Times size=2><SPAN
style="FONT-SIZE: 11pt; FONT-FAMILY: Times"><BR>(Where did I learn to do it
this way? I do not remember, but I think from Harrison. Is it in
the book?)<BR><BR>Simple, fast, everyone’s involved, no fancy footwork on my
part. I can think of a thousand group dynamics issues and eventualities
that I have not covered by doing things this way. My conviction is few
if any of them really matter. Dealing with them, I have learned from
finally acknowledging feedback I could not hear for years, was more about my
needs than the client’s. Organizations of all types may be better served
if we open the space W I D E and let lots of air and light in than if we
merely crack a window for a brief time in the name of completing the entire
exercise in a short period.<BR><BR>Ralph Copleman</SPAN></FONT>
<o:p></o:p></P></DIV>* *
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