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<title>Doing it all in one day?</title>
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<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Thanks Ralph, I like your simple design.<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>I suppose I need to say that I only use
this format for visioning—where the outcome the sponsor is hoping for
relates to organizational direction, rather than a need for concrete or
detailed plans of action. It’s unfair to ask folks to attempt that
in one day. The convergence is about getting clear on where the passion
is, not prioritizing for action. And the ‘action’ plans are about
continuing the conversation—and the space. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Greg, that may be something that is
important to check in with your sponsor about…the one day can give them
full discussion, a clear sense of group passion, and some emergent leadership
in terms of continuing conversations on what has arisen during the day.
If they are looking for movement, change, reflection, deep integration, or anything
detailed or concrete, they really need to honour the folks present and give
them the overnight integration time and add the extra half-day. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>I find that the sticking power of any Open
Space event is directly related to how well the leadership embraces and
understands open space. <o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Cheers,<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'>Wendy<o:p></o:p></span></font></p>
<p class=MsoNormal><font size=2 color=navy face=Arial><span style='font-size:
10.0pt;font-family:Arial;color:navy'><o:p> </o:p></span></font></p>
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<p class=MsoNormal><b><font size=2 face=Tahoma><span style='font-size:10.0pt;
font-family:Tahoma;font-weight:bold'>From:</span></font></b><font size=2
face=Tahoma><span style='font-size:10.0pt;font-family:Tahoma'> <st1:PersonName
w:st="on">OSLIST</st1:PersonName> [mailto:<st1:PersonName w:st="on">OSLIST</st1:PersonName>@LISTSERV.BOISESTATE.EDU]
<b><span style='font-weight:bold'>On Behalf Of </span></b>Ralph Copleman<br>
<b><span style='font-weight:bold'>Sent:</span></b> July 26, 2006 5:54 AM<br>
<b><span style='font-weight:bold'>To:</span></b> <st1:PersonName w:st="on">OSLIST</st1:PersonName>@LISTSERV.BOISESTATE.EDU<br>
<b><span style='font-weight:bold'>Subject:</span></b> Doing it all in one day?</span></font><o:p></o:p></p>
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<p class=MsoNormal><font size=3 face="Times New Roman"><span style='font-size:
12.0pt'><o:p> </o:p></span></font></p>
<p class=MsoNormal style='margin-bottom:12.0pt'><font size=2 face=Times><span
style='font-size:11.0pt;font-family:Times'>Greg Vaughn and all,<br>
<br>
Here’s what I think about trying to do it all in one day...<br>
<br>
I don’t bother trying to get proceedings printed, let alone distributed
and reviewed. That’s for later. I operate out of the belief
that one day is not enough to truly explore the territory (the “issues
and opportunities”) <i><span style='font-style:italic'>plus</span></i>
come to conclusion about priorities plus formulate action plans. You can
do it, but it will not, in my experience, have much sticking power. And
the larger the group, the more challenging it is to make the energy last.
<br>
<br>
So I open space, hold the space, close the space.<br>
<br>
The latter, for me, requires about 20 minutes (not counting a closing circle,
which I always do in one form or another, sometimes abbreviated to one word or
phrase per person).</span></font><o:p></o:p></p>
<ol start=1 type=1>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=2 face=Times><span style='font-size:
11.0pt;font-family:Times'>Ask people what themes came up repeatedly
regardless of topic or session. Ask someone to note these on flip
charts. </span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=2 face=Times><span style='font-size:
11.0pt;font-family:Times'>Keep going until everyone who wishes has a
chance to mention the theme they noticed. </span></font><o:p></o:p></li>
<li class=MsoNormal style='mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;
mso-list:l0 level1 lfo1'><font size=2 face=Times><span style='font-size:
11.0pt;font-family:Times'>Take the resultant flip charts, spread them on
the floor, ask people to mark their favorites. Might be three, five,
seven, etc. Depends on the size of the group and the number of items
on the chart. Count them up if there’s time. Certainly
count them up if you’ll be moving on to action planning the next
day. Otherwise, simply promise the info will be available shortly in
written form (after the coordinators pull it together and send it out).</span></font><o:p></o:p></li>
</ol>
<p class=MsoNormal><font size=2 face=Times><span style='font-size:11.0pt;
font-family:Times'><br>
(Where did I learn to do it this way? I do not remember, but I think from
<st1:place w:st="on">Harrison</st1:place>. Is it in the book?)<br>
<br>
Simple, fast, everyone’s involved, no fancy footwork on my part. I
can think of a thousand group dynamics issues and eventualities that I have not
covered by doing things this way. My conviction is few if any of them
really matter. Dealing with them, I have learned from finally
acknowledging feedback I could not hear for years, was more about my needs than
the client’s. Organizations of all types may be better served if we
open the space W I D E and let lots of air and light in than if we merely crack
a window for a brief time in the name of completing the entire exercise in a
short period.<br>
<br>
Ralph Copleman</span></font> <o:p></o:p></p>
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