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<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'>Hi, Diane -</span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'> </span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'>Diane wrote:</span></font></p>
<p class=MsoPlainText style='margin-left:.25in'><i><font size=2
face="Trebuchet MS"><span style='font-size:10.0pt;font-style:italic'>< I'm
getting the feeling for it now. My FS & AI & WC experiences did not
have a "newsroom" component, so I'm in learning mode about this part.
In the other processes, the notes were on newsprints or table covers or
worksheets, which got typed up after the event was over, and then sent out or posted
online. Leaving with the record is something I've never experienced.></span></font></i></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'> </span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'>Some of us feel the group needs to leave with a record - some of us
feel that the record available throughout the event (posting hard-copy
discussion notes on a Breaking News wall) works in a similar way (shows
participants their accomplishments, gives them data for defining action
planning if that is part of the design, gives them data for the conversations
still to come) -- and participants can receive their own copy within a week or
two post-event (which can also work to reinvigorate the energy and carry
forward the momentum of the event as the mind and body remember what it felt
like).</span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'> </span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'>It also depends upon the design and the ability of the hosting
team. If the OS is very short, participants may find it harder to leave
their discussions to go transcribe their notes. Or if there is not time
for the host team to produce a document (not a long enough OS, for
example). And of course, if there is not the technology (computers,
printers, photocopy shops) to do so or if culture (language, literacy, and
other cultural issues) informs another way of doing things (having someone
illustrate the event during the process, storytellers sharing the news,
whatever works for the community being served). All of these things
affect whether and how documentation is done. </span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'> </span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'>The idea is that – for notes - the participants themselves should
ideally be the ones responsible for transcribing the notes, not a team of
secretaries or the host team. Open Space is based on passion and personal
responsibility. Though in cases where there is not enough time together,
or literacy issues, or other reasons, others can support the OS by acting specifically
as scribes at flip-charts or laptops or by transcribing notes post-event.
The possible problem here lies both in taking responsibility away from the
participants (but can’t be helped if the OS is very short) and in
interpreting peoples’ notes-writing. The other elements that are
lost with someone else transcribing notes are 1) the way people work together
at the Newsroom to help each other think through their notes and 2) the way
sitting, thinking, reflecting and ‘reading between the lines’ can
help a participant add more to their notes and increase their depth and
clarity. </span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'> </span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'>Are you thinking of a particular event – and if so does the
design include the time within the OS itself for which to make all this
happen? Is the cost for technology a reasonable burden for the host
team? Are you using the distribution of the Book of Proceedings within
the meeting to help people read the data before they re-open the space for
action planning sessions, or…?</span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'> </span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'>Ahhh, more questions…</span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'> </span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'>Lisa</span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'> </span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'>___________________________</span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'>L i s a H e f t</span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'>Consultant, Facilitator, Educator</span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'>O p e n i n g S p a c e</span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'>Berkeley, California, USA</span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'>lisaheft@openingspace.net</span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'>www.openingspace.net </span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'> </span></font></p>
<p class=MsoPlainText><font size=2 face="Trebuchet MS"><span style='font-size:
10.0pt'> </span></font></p>
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