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<DIV><SPAN class=359392822-06042005><FONT face=Arial><FONT color=#0000ff><FONT
size=2><SPAN class=875434414-07042005>I </SPAN> agree with Lisa
....that other than logistics, <SPAN class=875434414-07042005> a large
OS event </SPAN>is basically the same animal<SPAN
class=875434414-07042005> as a smaller one</SPAN>.
</FONT></FONT></FONT></SPAN></DIV>
<DIV><SPAN class=359392822-06042005><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=359392822-06042005><FONT face=Arial color=#0000ff size=2>On
that aspect<SPAN class=875434414-07042005> - logistics </SPAN>, there
is a part <SPAN class=875434414-07042005> for</SPAN> which I'd like to
compare notes and this may be useful for others too. </FONT></SPAN><SPAN
class=359392822-06042005><FONT face=Arial><FONT color=#0000ff><FONT size=2>I
found with large groups, that the process for signing up for a computer and
getting a report number sometimes created line ups and slowed down the limited
time participants had <SPAN class=875434414-07042005>- or wanted to
take<SPAN class=875434414-07042005> -</SPAN> </SPAN>for entering
reports<SPAN class=875434414-07042005> </SPAN><SPAN
class=875434414-07042005>before joining other discussions </SPAN>. The line
up usually occurs when all the discussion groups finish almost at the same
time. <SPAN
class=875434414-07042005> </SPAN></FONT></FONT></FONT></SPAN></DIV>
<DIV><SPAN class=359392822-06042005><FONT face=Arial><FONT color=#0000ff><FONT
size=2><SPAN class=875434414-07042005> </SPAN></FONT></FONT></FONT></DIV>
<DIV>
<DIV><SPAN class=359392822-06042005><FONT face=Arial color=#0000ff size=2>When
doing a series of large group OS recently with colleagues, we experimented
different ways and the <SPAN class=875434414-07042005> one described
below</SPAN> seemed the save the most
time:</FONT></SPAN></DIV></SPAN></DIV>
<DIV><SPAN class=359392822-06042005></SPAN><SPAN class=359392822-06042005><FONT
face=Arial color=#0000ff size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=359392822-06042005><FONT face=Arial color=#0000ff size=2><SPAN
class=359392822-06042005><SPAN class=875434414-07042005><FONT face=Arial
color=#0000ff size=2><STRONG>But first, why sign-up?
</STRONG></FONT></SPAN></SPAN>One might say that we could skip the Sign-in
because we should just leave a stack of diskettes and let people take
responsibility to bring their report in. That's right. For example, after
working on a report, participants may change their minds and decide not to
submit their report, especially when they were the only participant.<SPAN
class=875434414-07042005> We shouldn't feel we have to oversee
that. </SPAN><SPAN class=875434414-07042005> </SPAN>
</FONT></SPAN></DIV>
<DIV><SPAN class=359392822-06042005><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=359392822-06042005><FONT face=Arial color=#0000ff size=2>The
other reality is that even if you had a stack of diskettes lying around, often
participants just walk up to the computer, fill the screen with their words,
press print and leave - whether <SPAN
class=875434414-07042005> instructions posted say otherwise and
wether </SPAN>computers are networked or not <SPAN
class=875434414-07042005> - </SPAN>and most of the time they are
not for reasons that Harrison explains well in his book. <SPAN
class=875434414-07042005> At the end of the day or when all participants
get their copy of reports, they show up asking what we did with their
report. Also at times, there are technical problems (ex the diskette is
returned to us but the report has not been saved on it or the diskette is
infected.). <SPAN class=875434414-07042005> I</SPAN>t's good to be
able to tract down people who worked on those reports to help correct the
situation.</SPAN></FONT></SPAN></DIV>
<DIV><SPAN class=359392822-06042005><FONT face=Arial color=#0000ff size=2><SPAN
class=875434414-07042005></SPAN></FONT></SPAN> </DIV>
<DIV><SPAN class=359392822-06042005><FONT><FONT face=Arial><FONT
color=#0000ff><FONT size=2><SPAN class=875434414-07042005>A</SPAN> name<SPAN
class=875434414-07042005>, </SPAN>a title <SPAN
class=875434414-07042005> and a simple tracking
process </SPAN>can help<SPAN class=875434414-07042005> ensure reports
get printed, posted and distributed</SPAN>. <SPAN
class=875434414-07042005> That's the help we offer in support of
particpants who are holding their self-organized
discussions. </SPAN></FONT></FONT></FONT></FONT></SPAN></DIV>
<DIV><SPAN class=359392822-06042005><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=359392822-06042005><STRONG><FONT face=Arial color=#0000ff
size=2>One process:</FONT></STRONG></SPAN></DIV>
<DIV><FONT face=Arial color=#0000ff size=2><SPAN class=359392822-06042005>As
always, we had a big sign at the table inviting people to sign in and get a
number and "tools" (which could be a diskette or memory stick) for their
report. They noted their name on the next available line beside a report
number<SPAN class=875434414-07042005> on a tracking sheet</SPAN>,
picked a diskette and off they went to a computer. The line<SPAN
class=875434414-07042005> -</SPAN>up melted faster since they did not have
to enter their whole topic title - which they are often ambivalent about after
the discussion and so they ponder on it for a while when filling the sign-in
sheet. Without having to deal with that part, they could start working
immediately on a computer<SPAN
class=875434414-07042005> . I</SPAN>nstruction sheets were beside each
computer.</SPAN></FONT></DIV>
<DIV><SPAN class=359392822-06042005><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=359392822-06042005><FONT face=Arial color=#0000ff size=2>Then
when everybody was busy at their computer, one person of the OS facilitation
team would go to each computer<SPAN class=875434414-07042005> with a
blank sign-in sheet</SPAN>. We <SPAN
class=875434414-07042005> note from</SPAN> the computer screen<SPAN
class=875434414-07042005> , </SPAN> the<SPAN
class=875434414-07042005>ir </SPAN> report number and title and if it
wasn't there or visible, then we'd quickly ask the person. That allowed us to
remind them to enter their number on the report on the screen if they
hadn't done so. The new information gathered, ie the topic title, helped us
track reports <SPAN class=875434414-07042005> more
efficiently </SPAN>when <SPAN
class=875434414-07042005> needed.</SPAN></FONT></SPAN></DIV>
<DIV><SPAN class=359392822-06042005><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=359392822-06042005>
<DIV><SPAN class=359392822-06042005><FONT face=Arial color=#0000ff size=2>I<SPAN
class=875434414-07042005>t </SPAN> would <SPAN
class=875434414-07042005> be great </SPAN>to he<SPAN
class=875434414-07042005>ar</SPAN> from <SPAN
class=875434414-07042005>others as to </SPAN>what worked best for them<SPAN
class=875434414-07042005> in large groups</SPAN>, <SPAN
class=875434414-07042005> and in particular with groups of 1000
+. W</SPAN>hat process gave participants access faster to computers while
helping keep track of what reports may be expected to come in for printing<SPAN
class=875434414-07042005> and distribution</SPAN>.
</FONT></SPAN></DIV></SPAN></DIV>
<DIV><SPAN class=359392822-06042005><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=359392822-06042005><FONT face=Arial color=#0000ff
size=2>Diane</FONT></SPAN></DIV></BODY></HTML>
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