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<DIV><SPAN class=843372823-23082004><FONT face=Arial color=#0000ff size=2>Lisa
(et al.)</FONT></SPAN></DIV>
<DIV><SPAN class=843372823-23082004><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=843372823-23082004><FONT face=Arial color=#0000ff size=2>Thank
you for the wonderful and full response. The reasons you list are the precise
reasons I have always used recorded notes in the past. The little voice you
speak of (and I speak of) is saying that there's so tremendously much for them
to do in the course of 7.5 hours, and the process of re-entering notes onto
the PC usually takes 15-20 minutes per session. Oftentimes, the person(s) who
lead the first session(s) is/are some of the most passionate, and asking them
not to go directly to a second group, but to sit and do data entry, well, it
takes some of the energy out of the group. In particular, I had a very
passionate group (only 11) work for a day this spring, and I noticed
demonstrable lulls while data entry took place. With 1.5-2.5 days, there's more
space for reflection, hence the lulls aren't really
noticeable.</FONT></SPAN></DIV>
<DIV><SPAN class=843372823-23082004><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=843372823-23082004><FONT face=Arial color=#0000ff size=2>I want
them to be enabled to work passionately for the full time the space is open. I
don't want the data entry to dilute their energy or their passion. I have been
rereading all of Harrison's books, and I've been starting to wonder, maybe I
push them too hard when there's only 8 hours, maybe they don't ~need~ notes -
maybe the time would be better spent if they spent the time talking, without
notes.</FONT></SPAN></DIV>
<DIV><SPAN class=843372823-23082004><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=843372823-23082004><FONT face=Arial color=#0000ff size=2>Of
course, you gave me a third option, obvious but hidden nonetheless. I think what
would make everyone happy (that little voice in particular) would be to ask the
note-taker to take notes, long-hand as best they can, then to give me the notes
at the end of the session. I can either do the data entry while the sessions are
ongoing (lets me hold the space and be genuinely busy, without being readily
available to guide - I haven't learned to take naps during OS's!), or
tape the originals up to the wall in the NEWS area, then compile the book of
proceedings when I get back to the office Thursday.</FONT></SPAN></DIV>
<DIV><SPAN class=843372823-23082004><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=843372823-23082004><FONT face=Arial color=#0000ff size=2>I've
always though that it was necessary to have the participants do the data entry.
They retain ownership of the document, and they go through mental processes
while transcribing, processes that refine the original text, based on comments
spoken at the time but not copied down. The transcriber can do a round of edits,
as it were; something I can't do. Perhaps, presuming I transcribe faithfully,
without my own editorial bias, the group is better off trading the data entry
for more time in discussions?</FONT></SPAN></DIV>
<DIV><SPAN class=843372823-23082004><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=843372823-23082004><FONT face=Arial color=#0000ff size=2>How
does that sound?</FONT></SPAN></DIV>
<DIV><SPAN class=843372823-23082004><FONT face=Arial color=#0000ff
size=2></FONT></SPAN> </DIV>
<DIV><SPAN class=843372823-23082004><FONT face=Arial color=#0000ff size=2>Warm
regards,</FONT></SPAN></DIV>
<DIV><SPAN class=843372823-23082004><FONT face=Arial color=#0000ff
size=2>Phil</FONT></SPAN></DIV>
<BLOCKQUOTE style="MARGIN-RIGHT: 0px">
<DIV></DIV>
<DIV class=OutlookMessageHeader lang=en-us dir=ltr align=left><FONT
face=Tahoma size=2>-----Original Message-----<BR><B>From:</B> OSLIST
[mailto:OSLIST@LISTSERV.BOISESTATE.EDU] <B>On Behalf Of </B>Lisa
Heft<BR><B>Sent:</B> August 23, 2004 7:01 PM<BR><B>To:</B>
OSLIST@LISTSERV.BOISESTATE.EDU<BR><B>Subject:</B> Re: One day in OS without
notes??<BR><BR></FONT></DIV>
<DIV class=Section1>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'">Hello, Phil
–<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'">You
wrote:<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal style="MARGIN-LEFT: 0.5in"><FONT face=Arial color=blue
size=2><SPAN style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: Arial"><I've
got this little voice tugging at my mind, telling me to leave the laptops and
the printer in the trunk, and just to let them talk. But that book of
proceedings seems to have become my own crutch over time - I'm worried about
not having anything to "show" for the time these people have invested, many of
them flying in for the day.</SPAN></FONT> <FONT face=Arial color=blue
size=2><SPAN style="FONT-SIZE: 10pt; COLOR: blue; FONT-FAMILY: Arial">Any
thoughts as to what you might do in this circumstance; what you've done in the
past - any would be appreciated. I suppose OS without computers "works" - in
fact, I don't question it. <SPAN class=GramE>How do you decide when it's best
just to let them talk?></SPAN></SPAN></FONT><o:p></o:p></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'">To me, it is all about
what your client/host/sponsors and participants need – it is a conversation
you would want to have with your key contact people in these organizations as
you develop and prepare for the event together – and to inform how you want to
design your OS event.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'">What is the objective of
gathering these folks together?<SPAN style="mso-spacerun: yes">
</SPAN>What is going to <SPAN class=GramE>happen</SPAN> post-event with the
ideas that come out of the event? <SPAN
style="mso-spacerun: yes"> </SPAN>Would a Book of Proceedings (even if
you decide to compile and send it to <SPAN class=GramE>participants</SPAN>
post-event – say, within 2 weeks following the event) re-energize people as it
would remind them of the experience they had together?<SPAN
style="mso-spacerun: yes"> </SPAN>Could they use quotes from it to
create proposals for funding future projects or collaborations?<SPAN
style="mso-spacerun: yes"> </SPAN>Could it spark some continuing
conversations?<SPAN style="mso-spacerun: yes"> </SPAN>Would they want to
see what happened in the conversations they were *<B><SPAN
style="FONT-WEIGHT: bold">not</SPAN></B>* part of that
day?<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'">I have done a few Open
Spaces where no notes have been taken – because the host team felt it would
not be necessary.<SPAN style="mso-spacerun: yes"> </SPAN>They did of
course give all participants a list of contact information to continue their
networking and conversations post-event.<SPAN style="mso-spacerun: yes">
</SPAN>I personally like to have the notes-taker option, and people can ‘opt
out’ of taking notes if they don’t think that recording a particular
conversation is necessary.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'">Even in very short Open
Spaces of just a few sessions, I have also had groups take notes.
<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'">I’ve also of course done
a number of Open Spaces where there is no ‘technology’ (no electronic
support).<SPAN style="mso-spacerun: yes"> </SPAN>People can still write
up their notes on paper and we can still post them all around the room as they
happen, and we can still send out a <SPAN class=SpellE>xeroxed</SPAN> Book of
Proceedings.<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'">My “Devil’s Advocate”
question to you: why *<B><SPAN style="FONT-WEIGHT: bold">wouldn’t</SPAN></B>*
this group want to have a record of its conversations, findings and action
items, like any other group you’ve worked with?<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'">More specifically, what
does your little voice say?<SPAN style="mso-spacerun: yes"> </SPAN>The
little voice is often in my experience my intuition talking, which is always
wiser than my logical brain.<SPAN style="mso-spacerun: yes"> </SPAN>Is
the voice saying ‘no technology’, ‘no notes’, or ... what?<SPAN
style="mso-spacerun: yes"> </SPAN>I’d explore this little voice further,
most of all...<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'">My two (technologically,
intuitively or otherwise) cents,<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><st1:PersonName
style="BACKGROUND-POSITION: left bottom; BACKGROUND-IMAGE: url(res://ietag.dll/#34/#1001); BACKGROUND-REPEAT: repeat-x"><FONT
face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'">Lisa</SPAN></FONT></st1:PersonName><FONT
face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'"><o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'"><o:p> </o:p></SPAN></FONT></P>
<DIV>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes">________________________________<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes"><o:p> </o:p></SPAN></FONT></P>
<P class=MsoNormal><B style="mso-bidi-font-weight: normal"><FONT
face="Trebuchet MS" color=blue size=2><SPAN
style="FONT-WEIGHT: bold; FONT-SIZE: 11pt; COLOR: blue; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes; mso-bidi-font-weight: normal">L
i s a<SPAN style="mso-spacerun: yes"> </SPAN>H e f
t<o:p></o:p></SPAN></FONT></B></P>
<P class=MsoNormal><FONT face="Trebuchet MS" color=blue size=2><SPAN
style="FONT-SIZE: 11pt; COLOR: blue; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes">Consultant,
Facilitator, Educator<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" color=blue size=2><SPAN
style="FONT-SIZE: 11pt; COLOR: blue; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes">O
p e n i n g<SPAN style="mso-spacerun: yes"> </SPAN>S p a c
e<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes">2325
</SPAN></FONT><st1:State><st1:place
style="BACKGROUND-POSITION: left bottom; BACKGROUND-IMAGE: url(res://ietag.dll/#34/#1001); BACKGROUND-REPEAT: repeat-x"><FONT
face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes">Oregon</SPAN></FONT></st1:place></st1:State><FONT
face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes"><o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><st1:place
style="BACKGROUND-POSITION: left bottom; BACKGROUND-IMAGE: url(res://ietag.dll/#34/#1001); BACKGROUND-REPEAT: repeat-x"><st1:City><FONT
face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes">Berkeley</SPAN></FONT></st1:City><FONT
face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes">,
</SPAN></FONT><st1:State><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes">California</SPAN></FONT></st1:State></st1:place><FONT
face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes"><o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes">94705-1106<SPAN
style="mso-spacerun: yes">
</SPAN></SPAN></FONT><st1:country-region><st1:place
style="BACKGROUND-POSITION: left bottom; BACKGROUND-IMAGE: url(res://ietag.dll/#34/#1001); BACKGROUND-REPEAT: repeat-x"><FONT
face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes">USA</SPAN></FONT></st1:place></st1:country-region><FONT
face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes"><o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes">+01
510 548-8449<o:p></o:p></SPAN></FONT></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes"><A
href="mailto:lisaheft@openingspace.net"><FONT color=black><SPAN
style="COLOR: black">lisaheft@openingspace.net</SPAN></FONT></A></SPAN></FONT><SPAN
style="mso-no-proof: yes"><o:p></o:p></SPAN></P>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'; mso-no-proof: yes"><A
href="http://www.openingspace.net"><FONT color=black><SPAN
style="COLOR: black">www.openingspace.net</SPAN></FONT></A>
<o:p></o:p></SPAN></FONT></P></DIV>
<P class=MsoNormal><FONT face="Trebuchet MS" size=2><SPAN
style="FONT-SIZE: 10pt; FONT-FAMILY: 'Trebuchet MS'"><o:p> </o:p></SPAN></FONT></P>
<DIV>
<P class=MsoNormal style="MARGIN-LEFT: 0.5in"><FONT face="Times New Roman"
size=3><SPAN
style="FONT-SIZE: 12pt"><o:p> </o:p></SPAN></FONT></P></DIV></DIV>* *
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