[OSList] Asynchronous voting

Mon May 9 11:21:42 PDT 2022

Dear friends in open space
Thanks for your valuable input. I will talk a bit more with my sponsor but I think that for this group which is a diverse group of people working with similar mission all over the country, the information from a prioritisation process may not really add much useful.

We are having a planning meeting on Thursday so there will be more clarity about the purpose of the whole event but in my understanding it is about networking and increased cooperation but no real common focused action

I do agree with you Koos that there can sometimes leak energy when there is no clear purpose for such a process or from poor facilitation.

I like the idea of inviting further discussions during the time between the events. I will check if they have any common online space but I don’t think so. We’ll make sure they can share contact info during the OST day to facilitate connections.

I Will also as clearly as possible explain what’s going to be invited in the next gathering.

 I mostly use the ’re-opening’ way too but somehow got this idea this time :). Thanks for feedback!

Last weeks I’ve been facilitating a couple of live open-space events. Such a great feeling after almost 2 years!
Thanks for always showing up friends!
Thomas

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Skickat: Monday, May 9, 2022 7:55:07 PM
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Kopia: Michael Herman <michael at michaelherman.com>; Michael M Pannwitz <mmpannwitz at gmail.com>
Ämne: Re: [OSList] Asynchronous voting

Hi Thomas,

My first sense is that a week of voting is obviously technically possible, but it didn't feel useful.  Took me a minute to put my finger on it in a specific way.  The purpose of voting is converging again, after diverging in discussions.  There are various stories to be told about what might happen in a week of voting, what it might feel like, what people might do or not do, or experience... but in the end, for me, it comes down to converging.  All at once seems to do that best.

I wouldn't offer this decision as a discussion during the program.  I think it's part of the container you/we are asked to provide.  Could there be value in such a discussion, sure.  Could also be a big distraction and no obvious way to settle the question, undermining everything else, needlessly.  And in the end, it just doesn't take that long to do it together, all at once.

As Michael suggests, with a group that size it's often possible to go straight into what we've previously called "re-opening for action."  It might be worth making a space to collect ideas for action in advance of the action meeting -- ONLY -- if there is an existing place to post them THAT wants to be established or strengthened as the place people will be able to continue posting new ideas for discussion and action, in the course of their ongoing work together.... AND if people will be paying attention to that space and be likely to be having conversations about it in that interim period.  Absent those learning opportunities, there's not value in running a quiet, dark suggestion box sort of idea gathering place with little sense of responsibility tied to the ideas that might come forth.  Better to have people show up, call out their action interests, in person, fully responsible and ready to do their thing.

One important thing, maybe the most important thing re: action planning, is what you're already doing... putting the document back to them with the shortest possible delay, one day, as you say.  This models what you want them to do, to ACT, and gives them maximum time to read and discuss amongst themselves, in whatever channels and tools and ways that they already have and know well, so that they come to the next session READY to do the next thing, together.

I guess that's my final criteria for your voting decision... which way is most likely to make the most people feel like they really are doing something new and important TOGETHER?

m

--

Michael Herman
Michael Herman Associates
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MichaelHerman.com<http://MichaelHerman.com>
OpenSpaceWorld.org<http://OpenSpaceWorld.org>

On Mon, May 9, 2022 at 4:08 AM Michael M Pannwitz via OSList <oslist at lists.openspacetech.org<mailto:oslist at lists.openspacetech.org>> wrote:
Dear Thomas,

usually, the folks at the action planning part of an os event will post
their projects at the beginning of the action planning part of the open
space event.
They are the champions for acting on the projects that have heart and
meaning for them.

Against that background, what is the purpose of the "voting process"
before the action planning?

Who needs the information on "what people feel most engaged to continue
working on"?

My experience with action planning after an os event (one week and two
weeks later) is that the focusing on action projects appears to be more
grounded AND that folks that were not at the os event itself appear at
the action planning part... my assumption has been, that folks talk to
others that did not attend the os event and sometimes "recruit" those
that need to be part of the projects, that they champion.

At several occasions folks that had been at the os event and then also
took part in action planning told me that the extra person they
"recruited" for the action planning had been very skeptical about the
ost event and had felt no need to be part of it.

Have a great day in Kungsbacka on your Stiefmütterchen Weg
mmp

Am 08.05.2022 um 20:44 schrieb Thomas Herrmann via OSList:
> Dear friends in Open Space
>
> In one months time I will facilitate a one day OST with about 100
> participants. Probably reports will be written on flipcharts and the
> documentation will be delivered as a PDF the next day.
>
> One week later we are going to have an online meeting to do action
> plans. We are considering having a voting process in the time between
> the two events to get information on what people feel most engaged to
> continue working on. Do you have any experiences and/or recommendations
> to share with me?
>
> All the best
>
> Thomas Herrmann
>
> Open Space Consulting AB
>
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