[OSList] Recording Open Space notes from phone or tablet

gerardo de luzenberger xge at loci.it
Mon Jan 6 23:57:52 PST 2020


I have been using several times a system called stormz - especially for
very large gatherings (up to 500 participants).
Each group receives an Ipad with a specific set up, everything is quite
easy to do - and the group can upload a selfie so you see the faces of the
people
that attended the session. The real benefit of this system is that it is
very reliable and you don't need an internet connection - run on a portable
server and uses its own wifi.
You need one Stormz "facilitator" in the venue, and what it is called a
Storm Box. Of course, this makes this way of making the proceedings more
expensive than other online tools.
Greetings from Milano
All the best
ge





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Il giorno lun 6 gen 2020 alle ore 23:55 Patrick Schley via OSList <
oslist at lists.openspacetech.org> ha scritto:

> Hi Ilan –
>
>
>
> My colleagues and I facilitate an Open Space event for our software users
> each year at our conference. We have as many as 1,000 people participating
> in the event with more than 150 discussion conveners.
>
>
>
> We have found much success using a product called WebMerge (now Formstack
> Documents, I believe), which allows you to build a form for notes that are
> then saved as a standardized PDF document to a shared drive (we use Box but
> Dropbox or Google Drive integrations are available as well). This has
> worked really well – we then take the PDF’s and combine them into a master
> Book of Proceedings document which is distributed to our community. The
> form is simple:
>
> ·         Convener’s name and email
>
> ·         Scribe’s name and email (if applicable)
>
> ·         Session topic
>
> ·         Session date/time/circle
>
> ·         Names of participants
>
> ·         Session notes
>
>
>
> An added benefit is we make fields available on the form where folks can
> upload pictures (e.g. a photo of a flipchart page from the discussion) that
> are then placed into the document automatically. We have actually strayed
> away from having people upload photos without first typing their notes,
> because we want the typed words in order to make the document more
> searchable. But if there is a drawing or something similar that needs to be
> captured then the image fields work great.
>
>
>
> WebMerge is a paid product based on how many individual submissions you
> have, but we simply increase our plan for the month of the conference and
> then push it back down to a free plan for the rest of the year.
>
>
>
> From a logistical standpoint, we publish a shortened URL to our attendees
> to encourage them to enter their notes. This URL is printed on the sheets
> of paper we leave in each discussion circle for note-taking, as well as on
> posters in the space. We still have laptops available in the News Room for
> people to type their notes in to the form right after their session, but we
> also allow them to take notes into the form “live” if they want, or take
> their written notes with them to submit later. We do a little bit of
> follow-up after the event and are usually able to publish proceedings
> within a month, with a majority of the sessions having at least some form
> of notes in the book.
>
>
>
> Happy to answer any further questions about this.
>
>
>
> Best,
>
>
>
> -p.
>
>
>
>
>
>
>
> [image: cid:image001.png at 01D5542D.FA9025B0]
>
>
>
> *Patrick Schley*
>
> Support Escalation Specialist
>
> *Tessitura Network* <http://tessituranetwork.com/>
>
> +1 888 643 5778 x 486 office
>
> +1 888 643 5778 x 201 customer care
>
> pschley at tessituranetwork.com
>
> pronouns: he/him
>
>
>
>
>
>
>
> *From:* OSList <oslist-bounces at lists.openspacetech.org> *On Behalf Of *Ilan
> Kirschenbaum via OSList
> *Sent:* Monday, January 6, 2020 10:21 AM
> *To:* oslist at openspacetech.org
> *Cc:* Ilan Kirschenbaum <ilan at practical-agile.com>
> *Subject:* [OSList] Recording Open Space notes from phone or tablet
>
>
>
> Hi OSLISTers,
>
>
>
> Happy to join here, happy to find new friends as well as familiar names
> from the agile scene :-)
>
> I am also a student on Tova Averbuch's program (joining the recent spike
> in posts 😊)
>
>
>
> I am toying with the idea of having a simple Google form that will
> auto-generate an Open Space summary to a Google Doc.
>
> The idea is to enable participants to record notes close to their session
> when information is fresh, using ubiquitous technology.
>
>
>
> I would like to probe your brains on this idea:
>
> 1. Have you had experience with a similar tool? What should I be careful
> of when implementing such a tool?
>
> e.g Is there a good reason *not* to use Google Docs?
>
>
>
> 2. The implementation works best with a G-suite account, which enables the
> use of Google Docs Templates (not available on a free gmail account).
>
> Do you see this as a problem?
>
> My concern is that G-suite requires a special paid account - do you think
> this will be an obstacle?
>
>
>
> 3. In my silly question category:
>
> I am preparing a guide to use G-suite + Zappier for this.
>
> From you experience, will a typical OST organizer have access to people
> with skills to follow a procedure with some techy requirements?
>
>
>
> 4. I am holding back on a zap to automatically prepare the OST book with
> table of contents, etc.
>
> My hunch tells me that it is better to manually review the summaries
> before binding them, and anyway, not all participants will use this
> automated option. I wish to avoid making the impression that once
> implemented this option is a requirement.
>
> Any thoughts on this?
>
>
>
> 5. Finally, what other aspects should I think of to make such a tool more
> useful for OST-ers?
>
>
>
> Many thanks,
>
> Ilan
>
>
>
> --
>
> Ilan Kirschenbaum - Co-Founder & Agile coach At Practical Agile LTD.
>
> Twitter: @kirschi_
> Phone # +972-54-6620348
> website: www.practical-agile.com
>
>
>
> <http://www.practical-agile.com>
>
> <http://practical-agile.com>
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