[OSList] [GC] Time challenge - multiple short OSTs? (x-posted OS/GC-lists)

[Judy Gast via OSList]

 To chime in here, I agree with Birgitt.  The key to success is insuring that there is a commitment to follow up through an officially sanctioned and supported process and infrastructure.  And as Michael has said an appropriate communications plan so that everyone who wants to come knows the details with appropriate lead time and accessibility,  including how to get involved in the implementation. And the results are linked back to the meeting, and perhaps even the person or persons who initiated the topic.  This is true for any open space, however these type of "public forum" sessions have more propensity to be seen as an opportunity for people to complain and grandstand their issues.

Look forward to reading more about it!

Judy

> On Sep 16, 2016, at 12:15 PM, Birgitt Williams via OSList <oslist at lists.openspacetech.org> wrote:
> 
> Hi Thomas,
> 
> I see that you are hoping to use OST and yet not totally sure if it will be your chosen method. I believe that OST is the only method that will be sufficient for what you want to accomplish. It meets all the criteria for when OST works best. The most important factor for me though, is the Law of Two Feet so that people can choose to stay or leave if there is hard lobbying for particular issues. I trust that with the Law of Two Feet and how it is explained, all such attempts will have only the effect that there is energy for...and no more. 
> 
> Long ago, Larry Peterson, Judy Gast, and myself were the three facilitators for three different OST meetings in the same big building at the same time. It is how the sponsors figured we could work well with about 600 people in meaningful ways around a very conflicted issue in the educational sector, in a short time. This allowed the reports of all three sessions to be available simultaneously and there were advantages in this for convergence of themes and the surprise that surfaced at the similarities and also dissimilarities of what came from the three separate OST meetings. Despite the conflicted issue and people picketing outside and us being briefed on the potential for violence and heave lobbying erupting in our meetings, there was no violence and the Law of Two Feet took care of the lobbying. I think you get a very different effect/outcomes if you have three concurrent OST meetings with three facilitators than you do if you have a sequence of meetings in which people who really want to get their agenda through go to all of the meetings.
> 
> The givens are very important in relation to outcomes. When I work in a political context, I negotiate ahead of time with the political body who must 1. make decisions, 2. assign budget to future action and 3. be held accountable by the public including media. There are endless stories about successful OST meetings in which people feel so good at the end of the meeting. However, the more important stories are the ones in which after some months there was significant positive change. It seems that the job is not only to open space for people to have conversations and reach agreed upon recommendations....it is more importantly to open space in a rigid system that is well entrenched, political, and has certain accountability. I am rather curious about how you have set up for this. 
> 
> So...when I work in a political context, part of my negotiation is about whether action items can move forward by anyone in attendance ie: businesses, other organizations, individuals OR if the action items have to wait for a decision/vote by a particular political body like  a school board. My favorite and most impactful experiences have been when the political body says right up front that any agreed on recommendations that do not need to access extra budget through the political body can go forward by anyone who has the passion and resources to do so....without waiting for some agreement on a bigger plan/budget. I admire political groups who are willing to open that much space in their communities to take action on solutions,
> 
> Best wishes for a fantastic experience!
> Birgitt
> 
>> On Fri, Sep 16, 2016 at 3:37 AM Thomas Herrmann <thomas at openspaceconsulting.com> wrote:
>> Dear friends in Open Space
>> 
>> I write to share about an exciting project and to ask to have feedback/ideas/experiences assisting me to refine/decide on the design I am working on.
>> 
>>  
>> 
>> The project is in a neighbouring town of about 35 000 inhabitants. They are inviting everyone living there to explore ways to contribute to enhance the learning amongst children/youth complementing/supporting what is happening in the school. The top politician in the town, responsible for education/schools is my sponsor. During the spring I had a couple of meetings with the top politicians and managers for the school system. Then we widened the circles and had some meetings with other interest parties , to invite more engagement for this idea.
>> 
>>  
>> 
>> We have a plan that includes follow up, to support what is emerging, decide on next steps and make sure there is report back to what is happening and not.
>> 
>>  
>> 
>> A couple of  days ago we had our “final” planning meeting getting the theme etc. Still working on wording but something like “For the future of our children. How do we create conditions for enhanced learning for pupils in our community?” Of practical reasons evenings are considered the best options. Parents, pupils, teachers, business people, public workers etc etc are all busy daytime and weekends are not considered a good option. “Everyone” will be invited but it’s hard to say how many will come to each meeting. I guess between 10-200 J
>> 
>> Now the plan is to have three 3-hour meetings in three different parts of the small community. I have suggested a fourth meeting where all are invited for convergence/action planning. There are of course several challenges. I am not even sure I will suggest we use OST even though I’d love to. I think a 3-hour meeting is the bare minimum for the simplest form of an OST meeting. On the other hand I see possibilities for this to be looked at like an OST meeting consisting of three occasions á 3 hours + convergence in a fourth meeting for another 3 hours… That looks better, ey?
>> 
>>  
>> 
>> There are some opportunities with this:
>> 
>> 1.       More time for the divergent process before converging.
>> 
>> 2.       People can choose to join several meetings, deepening their thinking
>> 
>> 3.       People can get access to more ideas/material from the 3 meetings.
>> 
>> 4.       There can be continued conversations online in between meetings and approaching meeting nbr 4.
>> 
>> 5.       There will be opportunities for people to create joint projects over “boundaries” in the community (meeting nbr 4 and online)
>> 
>>  
>> 
>> There are several challenges with this too.
>> 
>> 1.       There will be different people in all of the meetings
>> 
>> a.       There needs to be a proper opening each time
>> 
>> 2.       3 hours is very short. My plan: Opening/agenda 45 mts. Session 1 (45 mts). Session 2 (45 mts). Individual reflection/personal commitment (15 mts). Closing 30 mts.
>> 
>> a.       For the actionplanning meeting (meeting nbr 4) I will probably use re-opening, after a brief opening and reading reports/reflecting. A couple of action planning sessions, 1 minute reportback/group and then closing.
>> 
>> 3.       How to bind everything together to one whole
>> 
>>  
>> 
>> So far I lean towards this plan but I would love to hear to your ideas, thoughts, experiences and/or suggestions!
>> 
>> All the best
>> 
>>  
>> 
>> Thomas Herrmann
>> 
>> Open Space Consulting AB
>> 
>> www.openspaceconsulting.com
>> 
>> You reach us via phone: +46 (0)709 98 97 81 or email: thomas at openspaceconsulting.com
>> 
>>  
>> 
>> Open Space Consulting is a small company with BIG ambitions to assist leaders and organizations as well as local communities to tap into their full power to achieve their dreams. We bring practical tools and knowhow to empower you to find your way forward.
>> 
>>  
>> 
>> More info
>> 
>> LinkedIn profile: https://www.linkedin.com/in/thomasherrmannopenspaceconsult
>> 
>> Facebook Company page: https://www.facebook.com/OpenSpaceConsulting
>> 
>>  
>> 
>>  
>> 
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