[OSList] Authority Distribution in Open Space

Sun Oct 12 23:40:42 PDT 2014

Hi Daniel.  Thanks for your considered response.

I will try to keep my response in line with the topic.... but expect it may
meander.

The OST day I was preparing for has since come and gone.
I decided in the end to least give OST a crack and see what happened.

It didn't go very well; but it also went well enough (vis overall project
goals, and client expectations), so I don't feel so bad about it... even if
I had personally envisaged more.

I am not one to worry about the cannon... which means sometimes I break
things, as I did this time.  There was still an (informal) sponsor, the one
that sent the invites.  They just did not have a presence on the day.
Thank you Daniel as you did make me think critically about the strength of
my role as host.  I think I dealt with that through my introduction to the
day; and as it turns out the authority to host was not an issue.

But as it turns out, that was not really the biggest challenge!

The main lessons I took away about what contributed to the average result:

*There needs to be clear, compelling shared work.*
The overall project was more complicated than OST, so it wasn't clear what
turning up actually meant, and I think many did not turn up on the basis of
wanting to resolve a shared challenge (the work), as you might expect for
OST.   In straight OST terms, you could say this was an issue of
invitation, but really it was many things.

So the group was interesting.  They had the heart, but not the will.  They
were committed, but without ownership of the result.  I've seen this a lot
in the community engagement field, but nowhere that I have used (or seen)
OST.

I thought about this a lot, I thought it might have been about the
invitation and self-selection; but at the end of the day I think it comes
down to the sense of (and invitation in to) shared work.

*It is super hard to dissolve ingrained power and authority relationships
in the short term.  These can't be sidestepped by an external facilitator.*

I struggled to help the client (the funding body) to really 'empower'.
They talked about it and genuinely want to, but old habits and mental
models don't change overnight.  They really struggled to push beyond
managing the process as superiours (to a set of subordinate participants).
This is 'empowerment' within a patriarchal system, and it doesn't work.  It
felt very yucky at times.

A curious side effect of this partriarchal 'empowerment' was an
unwillingness to be clear about the work ("we want to be open and let them
lead the process" they would say... I got the client to agree that *the*y were
clearly the leaders, but we didn't quite work out how to put that into
practice).

Over the course of the engagement, we all took baby steps together that
invest in their (/our) capacity to really work together in future.  They
learned a LOT in a short period of time, and so did I, but it was too
short.  By the end of the project I had the client calling me up to ask how
they could reword things so they didn't reflect a control response. : )
 That was good, but obviously if they need me for this then there is some
way to go.  And different client reps had different levels of self
reflection.

Hosting an isolated OST workshop against this grain was very ambitious, it
was always going to be, no matter how we conducted ourselves.

And perhaps 20% were very proactive, and led the bulk of the work that
occurred... they saved the day!
But the length of the OST was not enough for this leadership to really be
contagious and precipitate a productive culture.

*Or in other words: we struggled to free up authorisation to be more
dynamic*
Reading your blog post Daniel, the idea of dynamic authorisation would have
been very useful earlier in the project.  Another way of looking at the
project: we struggled to free the space of ingrained authority to enable
dynamic authorisation.

There were lots of other insights into how we could have done it
differently, but to me these were the fundamental stumbling blocks for us.

Still, they were not too big, and I'm pleased we made a good start.
My favourite feedback was "thank you, this was the first time I have been
part of genuine engagement in more than a decade in the sector" : )

Next time, we will do better.

*John Baxter*
*CoCreate Adelaide Facilitator, Director of Realise consultancy*
CoCreateADL.com <http://cocreateadl.com/localgov%E2%80%8B> |
jsbaxter.com.au <http://www.jsbaxter.com.au/>
0405 447 829
 | 
@jsbaxter_ <http://twitter.com/jsbaxter_>

*City Grill— An Election Forum More Magnificent Than Any Ever Seen
<http://citygrill.eventbrite.com.au>!, Saturday 18 October 2014Connect with
your candidates, get your voice heard by joining with others in your
community, and Influence the future of the city*

On Tue, Sep 30, 2014 at 12:07 AM, Daniel Mezick <dan at newtechusa.net> wrote:

>  Hi John,
>
> Yours is a very interesting story.
>
> You say:
>
>
> *"...To be honest** I am not sure** how I need to deal with this, though **my
> strategy is to accept the authority** for hosting the space in the next
> workshop, **obsolving the department of their responsibility** to manage
> the day.**"*
>
> * "...I don't think it is feasible for the obvious authority candidates
> hosting something genuinely participatory.  **The relevant director has
> said she doesn't want to speak formally and become The Authority for the
> day**, a position I agree with.**"*
>
>
>
>
> In the situation as described, it sounds like the org is the very earliest
> stages of moving in a direction of more open/participatory/inviting.
>
> Do you agree with this assessment?
>
>
>
> If this assessment is correct, based on what you describe, I would
> probably avoid attempting Open Space in the canonical form whatsoever (as
> described in the OST GUIDE)  because the Sponsor role is vacant.
> Unoccupied. And so, by my reckoning, if I understand you right, a true Open
> Space event isn't even possible, because the essential OST-Sponsor-role is
> in fact not willingly occupied by anyone with enough authority to play that
> essential role well.
>
> What's clear is that someone who could function as OST-Sponsor is
> currently unwilling to do so. And so I might try a "taster" or "demo" event
> instead, where the goal is to *learn about Open Space in general*, and do
> a *little* bit of "real" work too. Especially if the allotted time a mere
> 1/2 day, I am even more inclined to strongly favor this re-framing of the
> stated goals.
>
> So the primary and stated goal for the "taster" is learning about OST.
> Another goal for a short event might be to see who shows up
> super-interested in the art of Facilitation, and then offer to mentor those
> who do self-select by showing interest.  In this manner some Facilitation
> capacity is developed inside the org, to help with current meetings and
> processes. Introducing Facilitation into typical meetings is a easy and
> effective "culture hack".
>
>
>
> For me, the total unwillingness of an obvious candidate to occupy the
> Sponsor role is a huge warning signal to slow down, pause, or even stop.
>
> Lots of people here have more experience than me, and might be willing to
> lend you some of their expertise regarding the authority dynamics of
> Facilitating an OST event with the essential OST-Sponsor-role completely
> vacant
>
>
>
> Kind Regards,
> Daniel
>
>
> On 9/28/14 11:30 PM, John Baxter wrote:
>
>  I am navigating some challenging authority dynamics in a project at the
> moment.
>
>  I was brought in a week out from the first of three forums, and asked to
> 'facilitate a codesign process' which was at that stage a black box (with
> many hidden expectations) scheduled into that event (1 hour before lunch
> and 1 hour afterwards).
>
>  It's a long journey, but you can imagine how my role has changed as I
> prepare for the third forum which I am hosting in Open Space.
>
>  The overall process is an engagement between a government department and
> their funded agencies.  The most obvious direct power dynamics are obvious,
> the effective power and authority dynamics are much more complex (though
> predictable).
>
>  Department staff have authority challenges as much as the agencies.
> They are trying so hard to be 'neutral' and 'non controlling' that they are
> effectively reinforcing their own authority positions (which often have
> little real correlation to the power, knowledge etc that they imagine them
> to).
>
>  To be honest I am not sure how I need to deal with this, though my
> strategy is to accept the authority for hosting the space in the next
> workshop, obsolving the department of their responsibility to manage the
> day.
>
>  It has been interesting to watch push back so far from agency reps who
> are committed to participating, who are genuinely engaged, but are playing
> to an us-them tension that is getting in the way of the shared work (and
> serves them no good ends except protecting them from their own
> responsibility).  Stand-offishness is gradually being resolved, though some
> pockets are holding firm.
>
>  I am crossing my fingers for WS3 that we can traverse these and get into
> Open Space without being pushed off the bridge by the reactionary tension;
> and that once on the other side, the department reps can embrace Open Space
> and take responsibility for their role.
>
>  We will get across *as long as I have the authority* to host the space
> for them.
>
>  I don't think it is feasible for the obvious authority candidates
> hosting something genuinely participatory.  The relevant director has said
> she doesn't want to speak formally and become The Authority for the day, a
> position I agree with.
>
>  But it does leave something of a shell, where I am crossing my fingers
> that our time together thus far affords me the authority to host that space.
>
>  I think we are ready. I am bringing my harness and floaties just in case.
>
>
>  *John Baxter*
> *CoCreate Adelaide Facilitator, Director of Realise consultancy*
> CoCreateADL.com  <http://cocreateadl.com/localgov%E2%80%8B> |
> jsbaxter.com.au <http://www.jsbaxter.com.au/>
> 0405 447 829
>  | 
> @jsbaxter_ <http://twitter.com/jsbaxter_>
>
>  *City Grill— An Election Forum More Magnificent Than Any Ever Seen
> <http://citygrill.eventbrite.com.au>*, Saturday 18 October 2014
> Influence your city by building relationships and joining voices with
> others in your community
>
> On Mon, Sep 29, 2014 at 12:26 PM, Daniel Mezick via OSList <
> oslist at lists.openspacetech.org> wrote:
>
>>  Hi Harrison,
>>
>> So interesting how the Law of 2 Feet authorizes me, and every other
>> member of an OST event, to go anywhere we may want to go.
>>
>> Without asking anyone else for any kind of "permission"...
>>
>>
>> Reminds me of this past June, being in Camden with you, and Ethelyn, and
>> Harold, and friends... when we were standing on the porch of that Camden
>> restaurant... waiting for everyone to arrive, and assemble for dinner...
>>
>> And as we wait, I notice there is this convenient-looking, alternate
>> entry-door... into the dining area.
>>
>> And I say: "Hmm...I wonder if we are authorized to use that door."
>>
>> And you say:
>>
>> "We're authorized to go Anywhere we want to go."
>>
>> ...and I like that.
>>
>> Daniel
>>
>>
>> Picture of that place:
>> https://twitter.com/DanielMezick/status/483054326265692161
>> See also:
>> https://twitter.com/danielgullo/status/483434622009999360
>>
>>
>>   On 9/25/14 4:58 PM, Harrison Owen wrote:
>>
>>  Daniel... You really did it! I think. Your language comes from a place
>> I don’t know... which is to say that I probably wouldn’t say what you say
>> in the way that you do (duh). BUT when I run my “translator” it comes out
>> sounding pretty good! So... I can’t help with the questions you have
>> raised. Actually I think you are doing pretty well on your own, and
>> (hopefully) will incite others to a similarly riotous performance. Thanks!
>>
>>
>>
>> Harrison
>>
>>
>>
>> Winter Address
>>
>> 7808 River Falls Drive
>>
>> Potomac, MD 20854
>>
>> 301-365-2093
>>
>>
>>
>> Summer Address
>>
>> 189 Beaucaire Ave.
>>
>> Camden, ME 04843
>>
>> 207-763-3261
>>
>>
>>
>> Websites
>>
>> www.openspaceworld.com <http://%20www.openspaceworld.com>
>>
>> www.ho-image.com
>>
>> OSLIST To subscribe, unsubscribe, change your options, view the archives
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>>
>>
>>
>> *From:* OSList [mailto:oslist-bounces at lists.openspacetech.org
>> <oslist-bounces at lists.openspacetech.org>] *On Behalf Of *Daniel Mezick
>> via OSList
>> *Sent:* Thursday, September 25, 2014 9:39 AM
>> *To:* oslist at lists.openspacetech.org
>> *Subject:* [OSList] Authority Distribution in Open Space
>>
>>
>>
>> Greetings to All,
>>
>> For the past several years I have attended conferences of the Group
>> Relations community, and encouraged others to do the same. I've studied
>> their literature, and harvested some important learning as a result. One of
>> the things I have come to understand a little bit better is the role of
>> "authority dynamics" in self-organizing social systems.
>>
>> Link:
>> www.akriceinstitute.org
>>
>> Over the past several years I've been using Open Space with intent to
>> improve the results of my work in helping companies implement Agile ideas
>> in their organizations. We do an initial Open Space, then the folks get
>> about 3 months to play with Agile (we carefully use the word
>> "experimentation" with management,) then we do another Open Space after
>> that, to inspect what just happened across the enterprise. The initial and
>> subsequent Open Space events form a "safe" container or field in which the
>> members can *learn*... as they explore how to *improve* together by
>> *experimenting* with new practices, and see if they actually work. I
>> call the process Open Agile Adoption.
>>
>> Link:
>> OpenAgileAdoption.com
>>
>> This seems to work pretty good. It seems to "take the air out of" most of
>> the fear, most of the anxiety and most of the worry that is created. The
>> key aspect is *consent*: absolutely no one is forced to do anything they
>> are unwilling to do. No one is *coerced* to *comply*. Everyone is
>> instead respectfully *invited* to help *write* the story, and be a
>> *character* in the story...of the contemplated process change. Open
>> Agile Adoption encourages a spirit of experimentation and play.
>>
>> The spirit of Open Space is the spirit of freedom. Isn't it? In the OST
>> community, we discuss and talk a lot about self-organization,
>> self-management and self-governance. The Agile community also talks about
>> these ideas a lot.
>>
>> So I have some questions. What is really going on during
>> self-organization in a social system? What are the steps? What information
>> is being sent and received? >From whom, and by whom? Is the information
>> about *authority* important? How important? Can a social system self
>> organize without regard to who has the right to do what work? *How do
>> decisions that affect others get made in a self-organizing system?*
>>
>> Who decides about *who decides*? How important is the process of
>> *authorization* in a self-organizing system? Is self-organization in
>> large part the process of dynamic authorization (and *de-authorization*)
>> in real time?
>>
>> What *is *authorization? Can self-organization occur without the sending
>> and receiving of authorization data by and between the members?
>>
>> Is Bruce Tuckman's forming/storming/performing/adjourning actually
>> decomposing the *dynamics of authorization* inside a social system?
>>
>> The essay below attempts to answer some of these difficult questions. I'd
>> love your thoughts on it. Will you give it a look?
>>
>>
>> Essay: Authority Distribution in Open Space
>> http://newtechusa.net/agile/authority-distribution-in-open-space/
>>
>>
>>
>> Kind Regards,
>> Daniel
>>
>> --
>>
>>  Daniel Mezick, President
>>
>> New Technology Solutions Inc.
>>
>> (203) 915 7248 <%28203%29%20915%207248> (cell)
>>
>> Bio <http://newtechusa.net/dan-mezick/>. Blog
>> <http://newtechusa.net/blog/>. Twitter
>> <http://twitter.com/#%21/danmezick/>.
>>
>> Examine my new book:  The Culture Game
>> <http://newtechusa.net/about/the-culture-game-book/>: Tools for the
>> Agile Manager.
>>
>> Explore Agile Team Training
>> <http://newtechusa.net/services/agile-scrum-training/> and Coaching.
>> <http://newtechusa.net/services/agile-scrum-coaching/>
>>
>> Explore the Agile Boston <http://newtechusa.net/user-groups/ma/>
>> Community.
>>
>>
>> --
>>
>> Daniel Mezick, President
>>
>> New Technology Solutions Inc.
>>
>> (203) 915 7248 <%28203%29%20915%207248> (cell)
>>
>> Bio <http://newtechusa.net/dan-mezick/>. Blog
>> <http://newtechusa.net/blog/>. Twitter
>> <http://twitter.com/#%21/danmezick/>.
>>
>> Examine my new book:  The Culture Game
>> <http://newtechusa.net/about/the-culture-game-book/>: Tools for the
>> Agile Manager.
>>
>> Explore Agile Team Training
>> <http://newtechusa.net/services/agile-scrum-training/> and Coaching.
>> <http://newtechusa.net/services/agile-scrum-coaching/>
>>
>> Explore the Agile Boston <http://newtechusa.net//user-groups/ma/>
>> Community.
>>
>> _______________________________________________
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>>
>
> --
>
> Daniel Mezick, President
>
> New Technology Solutions Inc.
>
> (203) 915 7248 (cell)
>
> Bio <http://newtechusa.net/dan-mezick/>. Blog
> <http://newtechusa.net/blog/>. Twitter
> <http://twitter.com/#%21/danmezick/>.
>
> Examine my new book:  The Culture Game
> <http://newtechusa.net/about/the-culture-game-book/>: Tools for the Agile
> Manager.
>
> Explore Agile Team Training
> <http://newtechusa.net/services/agile-scrum-training/> and Coaching.
> <http://newtechusa.net/services/agile-scrum-coaching/>
>
> Explore the Agile Boston <http://newtechusa.net//user-groups/ma/>
> Community.
>
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