[OSList] OS & graphics

Thu Jun 19 06:02:03 PDT 2014

Faboulous Lisa, thanks for your insights, passion and responsability.
I hope to see you in Belgrade in september
hugs
ge

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2014-06-19 14:52 GMT+02:00 Lisa Heft - <lisaheft at openingspace.net>:

> Thanks, Eleder - our mutual exploration always opens up ideas, doesn’t it?
>
> I re-read my note about Closing Circle. Because we all speak different
> languages, I realize it might be useful to some of you whose first language
> is not English for me to define a word, and to further clarify one of those
> sentences. So to be clearer, I want to say I always scribe (as in have
> helpers or myself capture all of the participants’ exact words, in text, of
> what people are saying in) Closing Circle *and* it is sometimes *also*
> useful for a visual documenter to capture images, patterns and themes. I
> have corrected the text in my message below.
>
> Let the sharing continue…
>
> Lisa
>
>
> On Jun 19, 2014, at 1:06 AM, Eleder_BuM <eleder.aurtenetxe at gmail.com>
> wrote:
>
> HI all!
>
> Lisa, I just propmted in to read your message.
> Very welcome. Very good points, specially (for me) the one regarding the
> Closing Circle.
> Thanks!
>
> Enjoy life!
> Eleder
>
>
>
> 2014-06-18 22:30 GMT+02:00 Lisa Heft - <lisaheft at openingspace.net>:
>
>> Hello, Arno and others -
>>
>> I am one of those who analyzes and reflects about anything that someone
>> (including me) wants to add or adjust in participant-driven dialogue forms,
>> including Open Space.
>>
>> What of what-we-would-loveto-add might shift the participants’ own
>> dynamics, what looks like it adds but for which there may be an ‘offset’ to
>> consider, what does that then mean and so on.
>> An Open Space / World Cafe / etc. group is a living system, so I think
>> how that thing-they-or-I-wish-to-add may affect that system. Not that it is
>> good or bad, just that... Even if I or my client like something ourselves,
>> for our own way of working - I feel it is valuable to reflect on why's and
>> what-ifs.
>>
>> So for example: Here is what I think about when I think about inviting a
>> visual documenter to an Open Space meeting.
>>
>> - In the Opening Circle / agenda co-creation section, participants are
>> *already* writing topics in their diverse handwriting, in diverse marker
>> colors, and naming in their diverse voices what are their topics, as they
>> post them on the wall (kinesthetic, graphic, relational, other modalities
>> included). So I am imagining that there is not the need for a visual
>> documenter at this point in the meeting.
>>
>> - Discussion sessions: A visual documenter cannot hear all the
>> discussions, so would be perhaps a roaming documenter / would document a
>> sample. Is this useful? Does this add? I still would have participants
>> writing their own text as in any process I am using for participant-driven
>> work (Open Space included) - I want documentation to be ‘owned’ by
>> participants - both so it is in their ‘voice’ and so they step up to that
>> wonderful shared co-responsibility. Not a reason to use or not use a visual
>> documenter, just something I would think about. And I always invite
>> participants to document in the way they see things - via text, mapping the
>> conversation, sketching, poetry - whatever they feel best documents their
>> conversations.
>>
>> - I have seen people use documentation forms for participants (not in
>> Open Space but in other small group discussion work) that is a visual
>> template for taking notes. Would this be useful, helpful, collect more or
>> deeper documentation than a non-visual template - these are the things I
>> would think about. When I see for example flip-charts used I find that
>> often the images there make more sense to the people who were actually in
>> the group. So even if I had a visual template I was using for the
>> participant groups I might also encourage text. So the knowledge they are
>> sharing would be more universally accessible.
>>
>> - Am I thinking of using / adding an element just because *I* like it /
>> find it comfortable / think people *should* be enhanced by it? If so, it is
>> oh-so-often about me (and my wishes for them), rather than about them.
>>
>> - Documentation design: Is the visual report / photos, etc. accessible to
>> all participants? Do they all have access to graphics, or pdf files, or
>> computer time for viewing photos? Can they show those back to their funders
>> / supervisors if needed? Is the information easily in their hands
>> post-event? Does the overall documentation tell the story of the
>> conversations? Do they ‘own’ the creation of it, if possible - do they play
>> a major part in creating it / making sure it says what they meant and said?
>>
>> - Closing Circle: Here is one of the times when a visual documenter can
>> hear what is happening across the room - as participants reflect upon their
>> experience. I always have someone scribe (capture all of the participants’
>>  exact words, in text) these closing comments as I feel it is incredibly
>> useful to the participants and the client. So I always include that in the
>> documentation design. I say “I” but of course all these things are
>> discussed and reflected upon by myself and my client / client team. Closing
>> Circle is a time when to me it is sometimes also useful for a visual
>> documenter to capture images, patterns, themes - as some really great
>> visual documenters can. And that -plus- the text of the participants’
>> closing comments and reflections may be a multiple-modaility way of showing
>> participants’ thoughts back to them.
>>
>> - Resources: A visual documenter deserves to be involved in pre-work
>> meetings (or at least see emails / receive ongoing notes) - instead of
>> simply walking in the room when the meeting starts. They, too are skilled
>> consultants. They see things through a different lens, can add thoughts,
>> and most importantly, their knowledge of the pre-work conversations informs
>> their work at the event. They too deserve payment, and ideally, at market
>> rate. Does the organization have funding to pay them what they deserve for
>> these hours of work, experience and expertise? Something to consider as
>> well.
>>
>> All of these are things that come to my mind when this possibility or
>> offer comes into discussion with my clients for upcoming dialogue events -
>> Open Space or otherwise.
>>
>> Thanks for inviting the question…
>>
>> Lisa
>>
>>
>> On Jun 16, 2014, at 11:24 PM, Arno Baltin <arno at tlu.ee> wrote:
>>
>> Dear Open Minds and Hearts!
>>
>> I had wonderful experience to open Space with friends, graphic
>> facilitators.
>> As the client was a bit in trouble to state the Question/Problem in one
>> sentence (the invitation included about 5 sentences which called invitees
>> to share they thoughts on how, where and why should we (Tallinn
>> University)
>> move on keeping in mind year 2020. The results should become the input for
>> mid-range strategic plan. So as there was no consensus on this "one
>> sentence" I asked my friend to draw the Question.
>> You can see the results via the link
>> <https://www.dropbox.com/sh/28eb3vo70k5izep/AAD3cPzFMxRIrcTGcibpf0Bca>
>>
>> (The Question is the last photo in the row.)
>>
>> I am curious if anybody has tried this route already and what are your
>> experience with inviting graphic facilitator to OS.
>>
>> Be well!
>>
>> Arno
>>
>>
>>
>>
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