[OSList] What are your thoughts on venue size selection?
Diana Larsen
diana at futureworksconsulting.com
Thu Mar 21 16:19:12 PDT 2013
Koos,
I have used that little calculator so many times! It's time I mentioned publicly how much I appreciate you for sharing it with the community! Thank you so much.
And, Kari, it's a great tool and a great gift to all of us.
Best,
Diana
Diana Larsen
http://futureworksconsulting.com
Sent from my iPad. Please excuse typos & other fumble fingered effects.
On Mar 21, 2013, at 12:40, "Koos de Heer" <koos at auryn.nl> wrote:
> Dear Kari,
>
> I once made a spreadsheet (in feet and in meters) to calculate how many
> people will fit into a given space.
>
> You can find it on my website:
> http://auryn.nl/eng/requirements.html
>
> Have fun with it.
>
> Koos
>
> -----Oorspronkelijk bericht-----
> Van: oslist-bounces at lists.openspacetech.org
> [mailto:oslist-bounces at lists.openspacetech.org] Namens Michael M Pannwitz
> Verzonden: dinsdag 19 maart 2013 15:51
> Aan: World wide Open Space Technology email list
> Onderwerp: Re: [OSList] What are your thoughts on venue size selection?
>
> This is great stuff, Gerard and reminds me of one thing I forgot:
> I have never accepted an os-contract without having seen the space...
> even if it was in Paris, Wuerzburg, Sevilla... and weeks or months before.
> BUT I did agree to some ost-trainings (Karachi in Pakistan, Levov in
> Ukraine) and one event in the outskirts of Nairobi in Kenya... but only
> under the condition of arriving several days in advance AND it was
> always necessary (in Ukraine the rooms were under construction when we
> arrived!!)... of course, the open space gods saved the day every time.
>
> Have a great day
> mmp
>
> On 19.03.2013 13:59, Gerard Muller wrote:
>> Dear Kari,
>>
>> I have found the following rule of thumb in general useful.
>>
>> 1. Two square meters per participant is minimum to have both opening,
> closing and discussions in one room. So 100 sq m means maximum 50
> participants.
>> 2. One and a half meters per participant to have opening and closing, but
> space outside the room needed for discussion groups-
>>
>> The above assumes that:
>> - 100 square meters is 100 real square meters. Some locations calculate
> outer boundary rather than real surface space, there may be factors reducing
> the real space available,
>> such as pillars, things fixed to the floor, I even once found there was
> a round bar in the middle of a very large space - not movable …..;
>> drinks etc to be served outside the room, computer station and
> registration outside the room - if you have all that inside, I agree with
> Gerardo's 3 sq meters.
>>
>> On the other hand, there may be reasons why there is more space than seems
> the case. Like a large lobby area around, some tables and chairs on a
> terrace outside
>> when the weather is nice, and so on. I always like to have a look around
> on site to see whether there are these kind of possibilities.
>>
>> I have also found the shape of the room has some impact. A round or square
> room somehow seems to accommodate more people than a room which is longish.
>> Finally the power of the question I feel also has an influence on how many
> fit into a room. I once had 200 in a cellar 40 by 7 meters, dark and my head
> almost touched the ceiling,
>> so by all calculations a space very unfit. It did not matter. They used it
> because they were i trouble and could not afford to rent a location, and it
> sort of enhanced the sense
>> something had to be done.
>>
>> Hope this is useful,
>>
>> Greetings from a beginning snowstorm,
>>
>>
>>
>>
>> Gerard Muller
>> Open Space Institute Denmark
>>
>>
>> On Mar 19, 2013, at 1:44 PM, Michael M Pannwitz <mmpannwitz at gmail.com>
> wrote:
>>
>>> I see it about the same way as you, Gerardo, the number of people in an
> open space is in relation to the main space where everyone is gathering for
> the start, the bulletin board and the market.
>>> My rule of thumb is to ask how many folks the room will hold theater
> style seating (in rows) and divide that by 3 (for larger rooms you can also
> get the number of chairs allowed by the firedepartment and divide by
> three)... that usually allows both for the circle and enough space for the
> bulletin board.
>>> Of course, the shape is important.
>>> Karis large room is fairly perfect, in my experience, with dimensions
> similar to that of an A4 sheet (3 x 2), leaving enough space at either end
> of the room for the bulletin board... or for one or two breakout spaces for
> the time after the opening with some breaking up of the initial circle.
>>> You can probably get everyone to sit in one real circle with about 35
> people, or have a very perfect circle with about 22 people and then add
> parts of circles on the two edges facing the narrow side of the room to
> accomodate about 40 people.
>>> Of course, the neat approach is to have a good guess at how many people
> are expected and search for a venue THEN.
>>> Another observation I have made is that the space is never too large...
> and spacious is grand for open space... with the additional option to have
> all of the action (breakout spaces etc.) all in one space for everyone to
> see the whole action all the time (the never-ending buffet is better outside
> in the hallway close to the news wall).
>>>
>>> Greetings from Berlin where I told a potential client a couple of weeks
> ago that the space he has for his event with 400 folks is big enough for a
> 135 people open space... no response!
>>> mmp
>>>
>>>
>>>
>>>
>>> .03.2013 12:30, scuola superiore facilitazione wrote:
>>>> Hi Kàri.
>>>> The problem is the opening - you need to put all participants into one
>>>> room.
>>>> So I normally calculate the /carrying capacity /on the main room.
>>>> My rule of the thumb is 3sqm per participants.
>>>> Of course you can reduce the parameter a bit according to the shape of
>>>> the room
>>>> ge
>>>>
>>>>
>>>> On Mon, Mar 18, 2013 at 11:18 PM, Kári Gunnarsson
>>>> <kari.gunnarsson at simnet.is <mailto:kari.gunnarsson at simnet.is>> wrote:
>>>>
>>>> Dear Oslist
>>>>
>>>> A client is asking about how many people he can have in Open Space
> for
>>>> a given venue.
>>>>
>>>> The space is divided in 3 rooms, on of them is upstairs. There
>>>> dimensions and spaces are as follows:
>>>>
>>>> Big room: 7,8m x 12,8m (100 m2)
>>>> Small side room: 5,0m x 8,8m (44 m2)
>>>> Long room upstairs: 3,4m x 12,8m (43 m2)
>>>>
>>>> Total work area: 187 m2
>>>>
>>>> Here are my gestimations:
>>>> If I where only to use the large room, then I would only invite
>>>> 40-50 people
>>>> If I where to exclude the room upstairs then I could invite 60-70
> people
>>>> But if I would include the room upstairs, then I could perhaps
> invite
>>>> up to 90 people
>>>>
>>>> What are your thoughts on venue selection?
>>>>
>>>> --
>>>> Kári Gunnarsson
>>>> kari.gunnarsson at simnet.is <mailto:kari.gunnarsson at simnet.is>
>>>> gsm: +354 8645189 <tel:%2B354%208645189>
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>>>> --
>>>>
>>>>
> <http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org>
>>>>
>>>> *Gerardo de Luzenberger
>>>> ***IAF: Certified Professional Facilitator*Mob: +39 3293281343*
>>>>
> <http://lists.openspacetech.org/listinfo.cgi/oslist-openspacetech.org>ge at scu
> olafacilitazione.it
>>>>
> <https://mail.google.com/mail/u/0/blocked::mailto:info@scuolafacilitazione.i
> t>
>>>>
>>>>
>>>> **
>>>>
>>>> *
>>>> **SSF - Scuola di Facilitazione*
>>>>
>>>> *Via AlessandroVolta 6*
>>>> *20121 Milano*
>>>> Tel: +39 02 89751746
>>>> *Fax: +39 02 87151318 *
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>>>>
>>>>
>>>>
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>>>
>>> --
>>> Michael M Pannwitz
>>> Draisweg 1, 12209 Berlin, Germany
>>> ++49 - 30-772 8000
>>>
>>>
>>>
>>> Check out the Open Space World Map presently showing 405 resident Open
> Space Workers in 72 countries working in a total of 143 countries worldwide:
> www.openspaceworldmap.org
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>>
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>
> --
> Michael M Pannwitz
> Draisweg 1, 12209 Berlin, Germany
> ++49 - 30-772 8000
>
>
>
> Check out the Open Space World Map presently showing 405 resident Open
> Space Workers in 72 countries working in a total of 143 countries
> worldwide: www.openspaceworldmap.org
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