[OSList] How do we manage time in an evening+morning shortish OS? (II part of:: How do we invite key and high conflicted people?)

Sat Oct 27 14:04:21 PDT 2012

Hi Kári, how are you doing?

The action meetings, yes. Our intention is now to say before morning
announcements of the 2nd and last day something like:

*"... besides, you can add new issues to those proposed yesterday for this
morning, and propose actions to tackle the theme os our Open Space. We will
have time during the morning to have a first meeting of the action groups
to define the possibilities and first steps,..."*

Regarding documentation we are designing a simple blog in which several
conveners will be able to post at the same time just after each meeting.
Anyone could use the computers to read any report on the venue, do it at
home,.. We'll also distribute some printed copies of the reports written
before the action proposals. This would be enough for those that want to
read something before action proposals, I guess.

Did I answer you questions, Kári?

A big hug from wet and windy Mundaka,

Eleder

@Eleder_BuM <https://twitter.com/Eleder_BuM>

www.flowandshow.blogspot.com (En) www.burumapak.blogspot.com (Eus)
www.in-fluyendo.blogspot.com (Sp) www.bilbohiria.com/gaika/berbaz
<http://www.blogger.com/blogger.g?blogID=867335105560258260>(irratian)

2012/10/27 Kári Gunnarsson <kari.gunnarsson at simnet.is>

> Hi Eleder
>
> I wonder what you will be doing for the action meetings, and the
> framing of the action meetings, what is it that you will be asking the
> participants to do in these meetings. Also how do you plan the
> documentation of the discussions to assist in the action meetings?
>
> Kári
>
>
>
>
>
>
>
>
> On 27 October 2012 13:30, Eleder_BuM <eleder.aurtenetxe at gmail.com> wrote:
> > Hi Koos,
> >
> > first of all, thanks a lot for your answer, some more thoughts regarding
> it
> > now:
> >
> > starting earlier on Friday would be right. In fact, all the gathering
> would
> > start ideally on Friday morning and have a longer scape, that was our
> > intention. But reality will be otherwise, as very few people would be
> able
> > to attend on Friday morning, and even at 15:00. Some of the well comited
> > ones, however, will be there after lunch, and as it'll be the first time
> of
> > almost everyone in Open Space, I'd like them in the opening circle.
> >
> > We put 15:30 for reception and 16:00 for the opening on the agenda, but
> it
> > will be 16:15 probably when we open as shirtest as we know (and it
> usually
> > takes around 1:15 till people gather in the first round of circles).
> >
> > On the other hand, 1h meetings in such complex issues tend to be too
> short,
> > and we sometimes just get more tension about time...
> >
> > Besides, I think that the action planning and reporting does very well
> with
> > 90'.
> >
> > So, I'm almost decided to try the second schedule:
> >
> > Friday 15:30 reception; 16: opening; 17:30 first convs; 19:00 2nd convs;
> > 20:30 evening news
> > Saturday: 10:00 morning anouncements+new issues+action proposals; 10:30
> 3rd
> > convs (from first day+morning proposals) 12:00 action meetings+short
> > reporting 13:30 closing
> >
> > I just am curious if someone on the list did try something this way. If
> > so,would you share some impressions on your esperiences?
> >
> > Best wishes from an autumn fresh, grey, wet and windy afternoon in
> Mundaka,
> >
> > @Eleder_BuM
> > www.flowandshow.blogspot.com (En)
> > www.burumapak.blogspot.com (Basque)
> > www.bilbohiria.com/gaika/berbaz (radio)
> >
> >
> > 2012/10/24 Koos de Heer <koos at auryn.nl>
> >>
> >> Hi Eleder,
> >>
> >> In my experience, the break of the night is an important separation.
> >> Usually, it has the effect of letting the exchange of the first day
> sink in
> >> and digest. With as a result that the people are ready for action on the
> >> next day.
> >>
> >> So for me it would feel logical to have the three sessions on the first
> >> day and action planning on the second.
> >>
> >> You are right that it is very short in a conflict-ridden environment. I
> >> would rather start earlier on the Friday, if that is an option.
> >>
> >> And if passion is high, folks might not want to hold their energy for
> very
> >> long, so I think an hour for the opening is the max. They will want to
> get
> >> to work and dive into it as soon as they can. My hunch would be to not
> take
> >> 1,5 hour for the opening, they may not have enough patience.
> >>
> >> So I think your original planning is the better one of the two.
> >>
> >> Just my 2 cents
> >>
> >> Good luck with it!
> >>
> >> Koos
> >>
> >>
> >>
> >> At 10:52 23-10-2012, Eleder_BuM wrote:
> >>
> >> Some weeks ago I asked some questions regarding and OS in which we had a
> >> big concern: how to invite a small and conflicted group (you can see the
> >> message below),... After a conversation beween both parts it seems that
> this
> >> group is willing to come to the OS.
> >>
> >> Now I come with another question.
> >>
> >> the subject is quite broad (The self-managing model of our town: how do
> we
> >> make it a continually innovating one? . You can see context and subject
> >> below).
> >> we have scheduled Friday (16:00-21:00) & Saturday (10:00-14:00),
> shiortish
> >> I would say, for such a wide topic and conflicted context,...
> >> we told the promotors that we would have action proposals and first
> >> meetings during the second morning... and I´m thinking now that might
> be an
> >> error.  I´m afraid that  we are giving too short time for just
> conversations
> >> as they emerge, forcing a bit all the stuff to have a report with
> >> recommended actions
> >>
> >>
> >> The thing as we had proposed would be sth like:
> >>
> >> Friday 15:30 reception; 16: openinng; 17: first convs; 18: 15; 2nd
> convs;
> >> 19: 30: 3rd convs 20: 45 evening news
> >>
> >> Saturday: 10:00 morning anouncements; 10:30 Action proposals 11:00
> Action
> >> teams meetings 12:30 Action teams short reports 13:00 closing
> >>
> >> I would like better now sth more spaced and real (things tend to delay a
> >> bit around here :o), like:
> >>
> >> Friday 15:30 reception; 16: openinng; 17:30 first convs; 19:00 2nd
> convs;
> >> 20:30 evening news
> >>
> >> Saturday: 10:00 morning anouncements; 10:30 3rd convs (from first day
> >> proposals) 12:00 Action proposals+meetings+short reporting 13:30 closing
> >>
> >> but this kind of Saturday morning would be new to me, combining stuff
> from
> >> first day proposals with time for action proposals,...convening the big
> >> dircle at midday 12:00 for new action proposals,...  and I feel a bit
> unsure
> >> that would be working fine...
> >>
> >> Any similar experience? Any suggestions?
> >>
> >> Love,
> >>
> >> @Eleder_BuM
> >> www.flowandshow.blogspot.com (En) www.burumapak.blogspot.com (Basque)
> >> www.in-fluyendo.blogspot.com (Sp) www.bilbohiria.com/gaika/berbaz(radio)
> >>
> >>
> >>
> >> Context:
> >> A 300 people´s village council. They are proud for their 40 years
> >> experience of self-management, very common in the ancient Basque
> tradition,
> >> but very uncommon here, these days. Every 4 years people that want to
> get
> >> involved in the administration will appear, and citizens choose (before
> the
> >> official polls) who will be the representatives. Then the 7 people  more
> >> voted form the only list on the official polls and form the ruling team
> for
> >> the next 4 years.
> >>
> >> Then, some 8 self-managed and executive teams are formed (whoever comes
> >> been the right people; nowadays some 60-80 people taking part
> regularly),...
> >>
> >> Political parties -that rule the neighbour towns- have no word here.
> "It´s
> >> just we the people who govern ourselves".
> >>
> >> Sponsor:
> >> The 7 elected people that now are ruling. 6 amateurs, just one
> technician
> >> paid.
> >>
> >> Subject:  The self-managing model of our town: how do we make it a
> >> continually innovating one?
> >>
> >>
> >> ---------- Forwarded message ----------
> >> From: Eleder_BuM < eleder.aurtenetxe at gmail.com>
> >> Date: 2012/9/14
> >> Subject: How do we invite key and high conflicted people?
> >> To: World wide Open Space Technology email list <
> >> OSList at lists.openspacetech.org>
> >>
> >>
> >> Hi all !
> >>
> >> Last day we had the first meeting with the sponsors of a 1´5 OS. We
> expect
> >> som 70 participants.
> >> We could define the subject, dates (9th & 10th Nov). We designed the
> >> invitation text and process. We arranged for the logistics,...
> >>
> >> There´s still something important un solved. I´ll try to explain it
> >> shortly:
> >>
> >> Context:
> >> A 300 people´s village council. They are proud for their 40 years
> >> experience of self-management, very common in the ancient Basque
> tradition,
> >> but very uncommon here, these days. Every 4 years people that want to
> get
> >> involved in the administration will appear, and citizens choose (before
> the
> >> official polls) who will be the representatives. Then the 7 people  more
> >> voted form the only list on the official polls and form the ruling team
> for
> >> the next 4 years.
> >>
> >> Then, some 8 self-managed and executive teams are formed (whoever comes
> >> been the right people; nowadays some 60-80 people taking part
> regularly),...
> >>
> >> Political parties -that rule the neighbour towns- have no word here.
> "It´s
> >> just we the people who govern ourselves".
> >>
> >> Sponsor:
> >> The 7 elected people that now are ruling. 6 amateurs, just one
> technician
> >> paid.
> >>
> >> Subject:  The self-managing model of our town: how do we make it a
> >> continually innovating one?
> >>
> >> There´s a group of some 10 people highly opposed to the managing and
> >> ruling model. They have become a problem for the ruling team. The mayor
> said
> >> on the meeting: "I would like to sleep well after taking decissions...".
> >> They are part of main political parties and are said to be planning to
> >> "break the self-management tradition ". Last months they have written
> and
> >> put in the post-boxes of the neighbours very critical annonimous
> writings
> >> against the council team,...
> >>
> >> Invitation:
> >>
> >> The sponsors want to have all the people from the town rethink, adapt,
> >> their model. They want that everyone feels part of it. They want that
> even
> >> the minorities can feel represented.
> >>
> >> But they say that "the others" just usually say ·"I don´t like this;
> >> neither this; neither this,... " but don´t help to solve anything.
> >>
> >> We´ll invite, too, people from outside the village to enrich the
> >> conversations, bring some fresh air and new views,...
> >>
> >> Problem:
> >> They think that this "10 opponents" will probably refuse coming.
> Everyone
> >> of us agreed that the OS would be richer if they take part. That
> conflict
> >> could transform in great new process,...
> >>
> >> During the meeting we agreed that the person of the sponsors (council
> team
> >> of 7) in best terms with the "leader" of the opponents would meet her
> and
> >> explain that the OS will be a good opportunity to find solutions to the
> >> conflict and grow for everyone,...
> >>
> >> Some questions:
> >>
> >> how would you act as facilitators?
> >> Should we just wait and see?
> >> If, as expected, they decline the invitation, should we as "neutral"
> >> facilitators have another try to have then come?
> >> Should we contact the sponsors before they meet the opponents and ask to
> >> be present during this invitation meeting?
> >> Could it be better to tell the sponsor "let us contact the opponents
> >> directly and meet them, as you are part of the conflict and they will
> >> probably refuse you"?
> >> Could we invite them to co-write the invitation, to take part in the
> >> designing process?...
> >>
> >> After several OS processes facilitated since Berlin, this one is
> probably
> >> the one that best fits the 5 conditions for OS... it has deep conflict!
> I´m
> >> eager with it, yeah! And I would really love to have all the system in
> the
> >> room, and the highly conflicted minority are an important part, I
> guess...
> >>
> >> Any ideas?
> >>
> >> Enjoy this great day,
> >>
> >> Eleder
> >>
> >> @Eleder_BuM  (Twitter)
> >> www.burumapak.blogspot.com
> >> www.flowandshow.blogspot.com
> >>
> >>
> >>
> >>
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> >
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>
>
> --
> Kári Gunnarsson
> kari.gunnarsson at simnet.is
> gsm: +354 8645189
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