[OSList] number of topics and number of timeslots, presence board members

Tue May 29 12:16:29 PDT 2012

Hi Koos,

Thank you for your answer, ik clarifies my issue on the number of topics vs the number of timeslots. And thanks for the offer to discuss it over a coffee, I just might take you up on it

Thanks jeroen

Jeroen Ermers
Sr. Business Consultant

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KPN Consulting
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KPN Corporate Market BV, Handelsregister 52959597 Amsterdam
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From: oslist-bounces at lists.openspacetech.org [mailto:oslist-bounces at lists.openspacetech.org] On Behalf Of Koos de Heer
Sent: dinsdag 29 mei 2012 21:13
To: World wide Open Space Technology email list; World wide Open Space Technology email list
Subject: Re: [OSList] number of topics and number of timeslots, presence board members

Hi Jeroen,

I am not sure I understand all of your questions, but I guess that will become clear soon enough :-)

I let people post as many topics as they want, but each topic has one timeslot and one location. If they think they need more than that, they can post more than one topic. Which often hapens.

If I run an OST meeting that lasts several days, I let people post topics for the other days as well, but I reopen the space each morning to give people the opportunity to post new topics for that day. In the course of day one, so many things happen that folks often have new things they want to put on the agenda on day two.

In business environments, I have very good experiences with OST meetings that end on a half day. Especially 1.5 day works very well. The half day is for action planning. I quit doing report presentations years ago - that was usually a tedious and boring experience. I have not so good experience with two full days where action planning is on the afternoon of day two. That just does not work well with the dynamics and the flow of the meeting. The morning of the second day has a very different energy than the first day. The break between divergence and convergence usually goes together very well with the sleeping break. And convergence can usually be done in a half day.

So I start convergence on the morning of the last day, by reopening the space. If there are written reports, they will have been xeroxed overnight so that they are available before breakfast. I open the space after breakfast and the question is something like: based on yesterdays results, what ideas do you have that you want to put into action now?

The idea is that even if people have not read all yesterdays reports, the results and the energy of the day before are present in the group and the people know what to do.

A completely different question is if you have the complete system in the room. I would consider inviting senior management as well as some trusted clients and maybe a few people from HR. The completer the system and the higher the diversity, the better the results will be.

If you would like to discuss, we can always meet up for a coffee...

Good luck with it!

Koos

At 15:07 29-5-2012, Ermers, Jeroen wrote:

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Hi Linda,

Thank you for your swift reply, we are inviting about 35 people in middle management positions (of which we expect most to attend). I think it would be wise to invite the board as other people as well to increase diversity and perspectives but it's not up to me to decide on that. The issue at hand concerns making people taking more ownership of their personal development. Now management is in control on who should develop which skills / competences so they are adequately equiped to carry out their work based on the needs of our clients (we are providing IT consulting services to other organisations, mostly by posting employees on customer premises). We would like to have people take personal accountability and proactively seek ways to fasten their career and improve on their job readiness and job mobility. The goal of this OST meeting is to itendtify issues to be addressed so that people (both management and employees) are empowered to actually change their behaviour which is needed to reach the intended goals.

Regards jeroen

From: oslist-bounces at lists.openspacetech.org<mailto:oslist-bounces at lists.openspacetech.org> [ mailto:oslist-bounces at lists.openspacetech.org] On Behalf Of Linda Stevenson
Sent: dinsdag 29 mei 2012 14:41
To: os list
Subject: Re: [OSList] number of topics and number of timeslots, presence board members

Dear Jeroen,

How many people you are expecting to attend?  That will help you decide up front how many concurrent sessions and therefore breakout areas will be appropriate.  Once that matrix of post-its is created, participants themselves will self-manage and self-organize their time together - no help needed on your part except to hold the space open including any plans for evening activities on the night of day 1 - in other words the space is open from the morning of day 1 until you close it on day 2.

As for board members why not invite them to the whole Open Space?

Open Space can end in a variety of ways, but it is not about "presenting back" - again, can you say more what you have in mind?  Don't close the space before you close the space!

All the very best,
Linda

________________________________
From: jeroen.ermers at kpn.com<mailto:jeroen.ermers at kpn.com>
To: oslist at lists.openspacetech.org<mailto:oslist at lists.openspacetech.org>
Date: Tue, 29 May 2012 14:11:19 +0200
Subject: [OSList] number of topics and number of timeslots, presence board members
Dear all,

I am about to facilitate an 1,5 - 2 day OST meeting. On the first day all topics are posted on the bulletin board, people decide themselves when these topics are discussed in which breakout room. I have four timeslots on day one (maybe 2 more on the morning of day 2), the convergence/nest step action planning  fase is planned for day 2

I have the following questions:
1)           Are all topics discussed once in one of the timeslot on day one or can a topic be discussed in 2 (or maybe even four) timeslots, which effectively is inhibiting other people's topics to be discussed.
2)           are all timeslots meant to be used for new topics or is there a moment when participants decide which of the topics discussed in the previous timeslots are to be discussed in further detail. Or to put it in other words, is there only one moment for convergence (prior to action planning) or can you also narrow down the topics in an earlier fase?
3)           Is is it advisable (or not) to have board members (who will not participate in the OST meeting) to be present when the results of convergence/action planning is presented back to the participants?

I'm afraid i've used more than 150 words, but still hope for an answer (or 2) J

Kjnds regards,

Jeroen ermers

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