Mixing action planning and

[Diane Gibeault]

Hi Thomas

In answer to your questions:

1. How do you do the combination of topics in this process?


Each participant is provided with a guide on Setting Priorities (in their kits or as a hand out left on their before they arrive in the circle for convergence). The guide reminds them to think of the theme when answering the convergence question (see my email of last week), question that appears at the top of this guide; it asks them to choose 2 topics more that the number of topics the question asks them to choose, in case some of their chosen topics get combined. Then it describes how to take charge of making combinations: 



1.       Obtain the consent of the initiator of the reports you propose for a combination. The facilitator will announce combinations to the whole group before the survey but you need to get agreement before that time.

 

2.       Where there is consent, go to the higher report number that you will move towards the lower report number. As you take it off the wall, tape at that place a coloured note, available along the wall and write on it: (Rep.# ) → (Rep.# ), e.g.:15 → 3  
     

 



3.       Post the moved report beside the report to which it is combined, sides touching. 

 

4.       Retain only 1 of the blank survey sheets or envelopes (attached to the reports). Tape the others behind the respective reports in case the combination is later undone. 

 

5.       Write on the survey sheet or envelope that was retained, the report number of all reports involved in that combination. 



____________________________________________________



Your second question: What kind of tickets do you use?



I use the rolls of numbered tickets that you find at public events. We can buy them here in Canada at Dollar Stores or Party Stores. They cost almost nothing.



You tear strips of whatever number of tickets you wish per participant. It's quicker than cutting stips of dots with scisors and tickets don't fall off from the strip like dots can. So it's easier to distribute quickly and surely.



If you want to number the ticckets to ensure each person only puts one ticket per report or combination of reports (see my previous message on why & when you would want this), you just take a dark marker and write # 1 on each of the tickets of the first set, # 2 on the next set, etc.



Let me know how you find it after you try it out.


Diane 

  ----- Original Message ----- 
  From: Thomas Herrmann 
  To: OSLIST at LISTSERV.BOISESTATE.EDU 
  Sent: Thursday, March 01, 2007 6:42 PM
  Subject: SV: Mixing action planning and


  Dear Diane

  Thanks for sharing this way of “voting”. I usually use stickies and ask some of the participants to count they – which goes pretty fast even with groups up to 150 or so. 

  I would like to try the envelope-way out! I have two questions that I´d appreciate some more info on:



  2. What kind of tickets do you use?

   

  Best regards

  Thomas Herrmann

   

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