SV: Mixing action planning and
Thomas Herrmann
thomas at openspaceconsulting.com
Sat Feb 24 03:53:36 PST 2007
Dear Beverly
First of all I wish you all the best for this journey. I have a similar
event coming up Tuesday-Wednesday (1,5 days). 100 participants from various
parts of a town working together to create the most attractive town-center
in Sweden.
I will have a similar design - one full day of sessions and then reopening
the space for actionplanning the following half day, ending with lunch.
We´ve added about 1,5 of hours in the evening or you may also see this as
continuing work after a 2,5 hours brake for dinner.
The book of proceedings will be ready by then so they will read the book,
mark priorities. I also plan to write the highest scorers on each a
flip-chart and invite people to move around sharing ideas, suggestions as
well as write numbers of related reports on each of them.
I usually give input before people to go into actionplanning describing the
form for the actionplan and explaining the 3 levels (do its, talk about its,
open space its). I find this is often appreciated as a good structure to
hang on to when working on the actionplan.
So the actionplan will consist of these headings (Issue, Convenor,
participants) and the 4 columns (What/how?, Level?, Who? When?) Finally
resources needen and who is responsible to coordinate the issue after this
meeting?
For this part I prefer to use flipchart stands for each group as this gives
a more clear focus on producing something on paper - focused attention on
next steps. Otherwise I prefer not to use flipchart stands in groups during
OS-meetings as I find it may become an obstacle to an open dialogue in the
group.
Warmest regards
Thomas Herrmann
-----Ursprungligt meddelande-----
Från: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU] För Beverley Neff
Skickat: den 24 februari 2007 04:27
Till: OSLIST at LISTSERV.BOISESTATE.EDU
Ämne: Re: Mixing action planning and
Thanks, Chris, this is very helpful. And I'm glad you will be holding
space with us. I'll let you know how it goes... it has certainly been a
journey so far—I'm looking forward to the actual event!
Best regards,
--Beverley
On Feb 23, 2007, at 4:08 PM, Chris Corrigan wrote:
> Hi Bev:
>
> When I reopen for action, new stuff always comes up, that's actually
> the beauty of it. I'm not really opening for a distillation of the
> previous day's conversation, instead I am reopening for what wants to
> go forward right now. Sometimes that might be a completely new
> emergent insight that someone raises and that they can get out of the
> room. In fact I often use the phrase "think about how we can get this
> stuff out of the room" as a way to focus the invitation for action
> planning on the next first step.
>
> I find that it takes very little time to do this. Have people read
> the harvest of the previous day's work (be it in a book or a gallery
> of flipchart summaries posted around the room) invite them to
> "converge in their hearts", in other words notice the things that want
> to be born and that they can help give birth to. Then open space with
> the focussed invitation to convene short (no more than one hour)
> conversations to talk about how to get it out of the room. Give them
> an action planning form like this one to fill in which encourages
> them to at least commit to one place where the conversation will
> continue. Invite people to show up for action planning with day
> timers and even materials to make a poster to advertise the next
> conversation. Then set them to work, have the short session and
> convene a closing circle in which the action planning teams make their
> invtations to the larger group about what comes next.
>
> I keep reading in Island Tides about your upcoming gathering. You
> guys have done some much great work in getting the invitation out
> there, I can't wait to hear the results. I think it would be a great
> story to write up, especially how you carried the invitation so widely
> around the community.
>
> I'll be there in spirit, one Gulf Islander to another.
>
> Cheers,
>
> Chris
>
> On 2/23/07, Beverley Neff < bev at cariboolinks.com> wrote:Hello Gerard,
>>
>> Thank you so much for your comments.
>>
>> I've never done action planning before and convergence is way beyond
>> me!
>>
>> Michael Herman and Chris Corrigan have written about non-convergence
>> and I can resonate with that. So I'll try Michael's News/Now/Next/Nuts
>> approach. I am going to invite people to read the Book of Proceedings,
>> especially the conversations they did not attend. Did they notice any
>> patterns in the discussions, anything that kept coming up again and
>> again no matter what the topic? This is what we have done here so
>> far—now how do we get it out of the room? What needs to happen next?
>> What part of all this do you feel willing to take further? Then I will
>> reopen space with an invitation to post action topics about what needs
>> to happen next: who is interested, who else to invite, when to meet,
>> what to do first.
>>
>> That's what I think so far, any way. Am I on the right track here?
>>
>> Feedback is most welcome!
>>
>> Best regards,
>> --Beverley
>>
>> On Feb 23, 2007, at 10:13 AM, Gerard Muller wrote:
>>
>> > Hello Beverly,
>> >
>> > Could you say a bit how you intend to do your action planning ?
>> >
>> > Reading your story I thought about a pattern I have observed in
>> quite
>> > a number of Open Space meetings,
>> > which is that a limited number of topics seems to be discussed in
>> many
>> > groups, no matter the topics these groups
>> > "officially" have on the agenda. And these recurring topics often
>> are
>> > not mentioned as such on the agenda at all.
>> >
>> > If I have a day and a half, as the first step on the second day I
>> > often ask whether there are any really important topics which we
>> have
>> > forgotten on the first day, or which have been discussed but are not
>> > mentioned as such on the first day's agenda.
>> > These are then added.
>> >
>> > The alternative I sometimes use is to simply reopen for action
>> > planning.
>> >
>> > In both cases new topics may be put up that people feel like
>> > discussing, even though the invitation is to move
>> > towards action planning - and the new ones may never reach the stage
>> > of becoming an action plan - but then,
>> > that's the only thing that could happen.
>> >
>> > Greetings from a snowstorm in Svenmark,
>> >
>> >
>> >
>> >
>> > Gerard Muller
>> > Open Space Institute Denmark
>> > Phone: (+45) 21269621 Skype:
>> openspace1
>> > Mail: gm at openspace.dk
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> > On Feb 23, 2007, at 6:10 PM, Beverley Neff wrote:
>> >
>> >> Hi folks,
>> >>
>> >> With the help of a good team, I am hosting and facilitating a day
>> and
>> >> a half OS next weekend here in my own community. (Send your
>> prayers!)
>> >> The theme is "Living Together on Saturna Island: Issues and
>> >> Opportunities". I am expecting about 40-50 people. Saturna has
>> about
>> >> 300 residents, even more part time residents.
>> >>
>> >> Saturday is a full day with three breakout session. Sunday is a
>> half
>> >> day, with distribution of the Book of Proceedings, reopening for
>> >> action planning (one session) and then a closing circle.
>> >>
>> >> Sunday we meet from 9 AM to 2 PM. And here is my dilemma: I love
>> the
>> >> idea of the Book of Proceedings on each chair when people come in
>> >> early for coffee. And yet I still want to ask if there are any
>> other
>> >> topics that have come up after a night's sleep. If so, we could
>> have
>> >> one more time slot for breakout sessions before we reopen for
>> action
>> >> planning and one shorter session for immediate next steps, followed
>> >> by a half-hour lunch break and closing circle.
>> >>
>> >> If there are no further topics, then we'd have the option of going
>> >> right into non-convergence and finishing early. Nobody would mind
>> >> that!
>> >>
>> >> What do you think? Should I include that first Sunday time-slot in
>> >> the time/space matrix on Saturday or just offer it on Sunday?
>> Should
>> >> I drop the whole idea?
>> >>
>> >> Any feedback will be deeply appreciated by this relative newbie to
>> >> facilitating OS.
>> >>
>> >> Many thanks for being there!
>> >>
>> >> Beverley Neff
>> >> Saturna Island, BC Canada
>> >>
>> >> *
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>
>
> --
> CHRIS CORRIGAN
> Consultation - Facilitation
> Open Space Technology
>
>
> Weblog: http://www.chriscorrigan.com/parkinglot
> Site: http://www.chriscorrigan.com * *
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