USB-sticks and computer station during OST + some more..

Michelle Cooper mcooper at integralvisions.com
Sun Feb 12 14:46:34 PST 2006


HI Thomas
At my most recent one-day OST we had 80 people creat 22 reports. We used the
USB sticks. We did as you said: one USB stick for collating all reports and
taking them to the printer station. Each person saved to the desktop of the
local computer and then the person responsible for reports captured them. We
kept a list of which reports were on what computer (numbered the computers
and kept track of who owned which computer number). The list proved
invaluable because when the report of proceedings was being collagted, one
topic report was missing. We were able to track it down quite easily and
only had a short panic. We did have a hard copy though, which was the fall
back position. I always make a second copy of the printed copies for myself
in case of disaster.

Like you I have found that having the participants enter the reports on
computer lends itself to reports that are much clearer and easy to follow. I
often find people will take notes on flip chart paper and work as a team to
consolidate it. While for some they don't like to miss any time (which measn
the lunch breaks are very busy and the end of the last session can be very
busy). I often have people comment how much they like to see the product of
their discussion all typed up and posted so quickly...and in the multi day,
to take away reports with them is an exciting bonus. In a number of cases,
people go back to their home offices and get started on the actions in the
report the next day!!

The optimal computer station is when all computers are networked to the
printer. When this is not the case, I "protect" the computer connected to
the printer and use it only for printing reports. HOwever, usually this
computer/printer is in the "newsroom" area and if the computer monitor is
busy helping someone else, someone will start their report. It is
challenging near the end of the day when trying to generate reports for
posting.....and it usually ends up being the person who wants to write a
thesis.

Michelle
Michelle Cooper RN, MScN
President
Integral Visions Consulting Inc.
200 Crestview Avenue
Ancaster, ON L9G 1E2
(905)648-1220


-----Original Message-----
From: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU]On Behalf Of Thomas
Herrmann
Sent: Friday, February 10, 2006 5:41 PM
To: OSLIST at LISTSERV.BOISESTATE.EDU
Subject: USB-sticks and computer station during OST + some more..


Dear friends
I just had a 2-day OS-meeting where we used a computer station. Lately I´ve
used flip-charts for quite some time. Before that I used floppys - according
to "the book" (Harrisons User´s guide) and it worked great.

Using USB-sticks, I think, is a bit more tricky to people than it was to use
floppys (and now most computers can´t take floppy discs). There are so many
different spaces to save onto nowadays. And USB-sticks are also quite
expensive if one would have one for each report as when using floppys.

So I think the best way (although it is "one more thing to do") is to have
only one USB memory which the person responsible for the computer station
has (I don´t ever take full charge of this while facilitating!).

We asked the person writing the report to save it onto the desctop, calling
for the person in charge of the computer station who checks that it is
really saved there. Then saves it onto the USB memory stick and taks it to
the administrators computer for the printout... It really takes some work to
make 100% sure no report will be lost! And as said I will never do this
again as a facilitator - learning from experience some years ago when I got
stuck just before closing - not good.

Do you have any experiences to share regarding this? How do you organize the
computer station nowadays?

Another couple of things.
1. I noticed again that the computer station is quite a creative space which
sparks lots of creativity and activity. We had it in the hallway which was
between the main room and the breakouts.
2. The reports are more worked through which sometimes is quite important.
This organization got lots and lots of important ideas and thoughts
documented. Flip charts are nice with colours and sometimes drawings but not
always easy to understand and not as worked through.

What do you guys think about this?

A little more sharing about this OS-meeting. This organization is nationwide
in Sweden, 120 from the regional and national offices were gathered for two
days. We had a full day of sessions and a little more than half day for
convergence and actionplanning. 30 reports and 8 actionplans. And lots of
energy and learning. I used re-opening which becomes more and more natural
for me. Thanks for this contribution to OST, Chris and Michael.
Cheers
Thomas


Thomas Herrmann         Phone +46 (0)709-98 97 81
Open Space Consulting   Fax   +46 (0)300-713 89
Pensévägen 4
434 46 Kungsbacka, Sweden
Email: thomas at openspaceconsulting.com
www.openspaceconsulting.com
----------------------------------------------------
Vill du skapa en välmående och effektiv organisation
och ta tillvara hela dess potential?

Open Space Consulting erbjuder dig:
* Lärtillfällen kring hälsa och balans i organisationer
* Analyser av organisatorisk hälsa och balans
* Handledning av effektiva och kreativa möten och konferenser
* Utbildning av mötes- och processhandledare
* Coaching för organisationer i förändring
----------------------------------------------------
Vårt antivirusskydd scannar alla utgående mail. Infekterade mail stoppas
automatiskt.

*
*
==========================================================
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------------------------------
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>From  Sun Feb 12 18:33:26 2006
Message-Id: <SUN.12.FEB.2006.183326.0500.>
Date: Sun, 12 Feb 2006 18:33:26 -0500
Reply-To: hhowen at verizon.net
To: OSLIST <OSLIST at LISTSERV.BOISESTATE.EDU>
From: Harrison Owen <hhowen at verizon.net>
Organization: HH Owen and Co.
Subject: Re: The Art and Craft of Teaching Peace in OS
In-Reply-To: <0c0edb39ee7dd107edf912df2b4b71f8 at cisunix.unh.edu>
MIME-version: 1.0
Content-type: text/plain; charset=iso-8859-1
Content-Transfer-Encoding: 8bit

Melinda -- I beg to differ! NH is not a backwater!! Nor is it bereft of Open
Space. In fact, New Hampshire was host to the initiating event which gave
rise to Open Space. That was the "1st International Symposium on
Organization Transformation" which took place in 1983 (UNH in Durham). I was
the "organizer" and it came as close to Open Space as I knew how at that
point. We got a little better in Monteray in 1985 with the 1st (real) "Open
Space" -- but the New Hampshire was hardly hostile for the moment of
insemination, or something. 

Anyhow, I don't think you have a problem. NH (along with ME, VT, and MA) all
share a common tradition. It is called the "Town Meeting", and in the early
days for sure -- and still to some degree -- it's open space. So if I were
looking for a "billing" it might go something like -- "Town Meeting on
Teaching Peace. But with a real difference. Every issue (your's included) is
on the agenda. All will be discussed, written up -- and avaiable for further
action." Those are the "promises" you can make with any Open Space -- and
most people are more interested in hearing the promises and having them
fulfilled (and you will do that!) than they are interested in knowing all
the "process" details. So don't even try to explain it, 'cause if you do
they won't understand it, and certainly won't believe it. Just make the
invitation, state the THEME, make the promises -- and go for broke. It
always works. And then when it is all over and it is a raging success --
just tell them, it wasn't a miracle. Just Open Space. 

Harrison 

Harrison Owen
7808 River Falls Drive
Potomac, Maryland   20854
Phone 301-365-2093
Skype hhowen
Open Space Training www.openspaceworld.com 
Open Space Institute www.openspaceworld.org
Personal website www.ho-image.com 
OSLIST: To subscribe, unsubscribe, change your options, view the
archives Visit: www.listserv.boisestate.edu/archives/oslist.html


-----Original Message-----
From: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU] On Behalf Of Melinda
Salazar
Sent: Sunday, February 12, 2006 2:22 PM
To: OSLIST at LISTSERV.BOISESTATE.EDU
Subject: Re: The Art and Craft of Teaching Peace in OS

Dear Friends,
Two high school colleagues are planning to host a second Teaching Peace 
conference on April 1, 2006 in New Hampshire, this time using OS and 
WC.  New Hampshire is a backwater where no one has heard of OS (and 
apologies to those on this list who may live in NH), so we and our 
participants are in a transitional stage of shifting paradigms.  For a 
traditional conference, this is the time when we would be securing 
presenters/workshop leaders, in otherwords, communicating with the 
"experts."  As we move forward to announce the conference to the 
general public, we have several questions.

1.  How do we market the conference to a public who generally does not 
know who OS is and who might be looking for the big name/keynote 
speaker and workshop leaders? That is, a traditional conference would 
list speakers and workshops to draw participants.  Last year, we 
offered 5 workshop tracks.  Since we don't know who is coming yet this 
year, how can we advertise the conference? Should we plant some 
conveners in our participant group who have offered sessions at the 
previous conference?

2.  How do we get those "experts" to attend and to see themselves as 
participants who both have something to offer and gain from the 
experience?

Thanks,
Melinda Salazar and Kay Morgan
Oyster River High School
Durham, NH

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------------------------------
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>From  Sun Feb 12 18:44:47 2006
Message-Id: <SUN.12.FEB.2006.184447.0500.>
Date: Sun, 12 Feb 2006 18:44:47 -0500
Reply-To: hhowen at verizon.net
To: OSLIST <OSLIST at LISTSERV.BOISESTATE.EDU>
From: Harrison Owen <hhowen at verizon.net>
Organization: HH Owen and Co.
Subject: Re: USB-sticks and computer station during OST +  some more..
In-Reply-To: <IMEMLJOOBKADIEOGANLJMEDCCBAA.mcooper at integralvisions.com>
MIME-version: 1.0
Content-type: text/plain; charset=iso-8859-1
Content-Transfer-Encoding: 8bit

Michelle -- great observations -- but one difference! I would never
"network" the computers -- or at least never network them to a PRINTER. Old
curmudgeon for sure, but if the participants can get a printed copy on their
own, there is no (or certainly less) reason to go through what I have called
(badly I am sure) "Mission Control" Obviously "control" is a nasty word in
Open Space, but if you are trying to make sure that all reports are entered
and that they are part of the final document, a little (subtle) control is
very helpful. One way of doing all that is the make it impossible
(technically) to get a printed report without having to check in with the
News Room Folks. Nobody ever objects -- at least I have never had an
objection -- AND I am pretty damn sure I have everything for the Final
Report.

Harrison 

Harrison Owen
7808 River Falls Drive
Potomac, Maryland   20854
Phone 301-365-2093
Skype hhowen
Open Space Training www.openspaceworld.com 
Open Space Institute www.openspaceworld.org
Personal website www.ho-image.com 
OSLIST: To subscribe, unsubscribe, change your options, view the
archives Visit: www.listserv.boisestate.edu/archives/oslist.html


-----Original Message-----
From: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU] On Behalf Of Michelle
Cooper
Sent: Sunday, February 12, 2006 5:47 PM
To: OSLIST at LISTSERV.BOISESTATE.EDU
Subject: Re: USB-sticks and computer station during OST + some more..

HI Thomas
At my most recent one-day OST we had 80 people creat 22 reports. We used the
USB sticks. We did as you said: one USB stick for collating all reports and
taking them to the printer station. Each person saved to the desktop of the
local computer and then the person responsible for reports captured them. We
kept a list of which reports were on what computer (numbered the computers
and kept track of who owned which computer number). The list proved
invaluable because when the report of proceedings was being collagted, one
topic report was missing. We were able to track it down quite easily and
only had a short panic. We did have a hard copy though, which was the fall
back position. I always make a second copy of the printed copies for myself
in case of disaster.

Like you I have found that having the participants enter the reports on
computer lends itself to reports that are much clearer and easy to follow. I
often find people will take notes on flip chart paper and work as a team to
consolidate it. While for some they don't like to miss any time (which measn
the lunch breaks are very busy and the end of the last session can be very
busy). I often have people comment how much they like to see the product of
their discussion all typed up and posted so quickly...and in the multi day,
to take away reports with them is an exciting bonus. In a number of cases,
people go back to their home offices and get started on the actions in the
report the next day!!

The optimal computer station is when all computers are networked to the
printer. When this is not the case, I "protect" the computer connected to
the printer and use it only for printing reports. HOwever, usually this
computer/printer is in the "newsroom" area and if the computer monitor is
busy helping someone else, someone will start their report. It is
challenging near the end of the day when trying to generate reports for
posting.....and it usually ends up being the person who wants to write a
thesis.

Michelle
Michelle Cooper RN, MScN
President
Integral Visions Consulting Inc.
200 Crestview Avenue
Ancaster, ON L9G 1E2
(905)648-1220


-----Original Message-----
From: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU]On Behalf Of Thomas
Herrmann
Sent: Friday, February 10, 2006 5:41 PM
To: OSLIST at LISTSERV.BOISESTATE.EDU
Subject: USB-sticks and computer station during OST + some more..


Dear friends
I just had a 2-day OS-meeting where we used a computer station. Lately I´ve
used flip-charts for quite some time. Before that I used floppys - according
to "the book" (Harrisons User´s guide) and it worked great.

Using USB-sticks, I think, is a bit more tricky to people than it was to use
floppys (and now most computers can´t take floppy discs). There are so many
different spaces to save onto nowadays. And USB-sticks are also quite
expensive if one would have one for each report as when using floppys.

So I think the best way (although it is "one more thing to do") is to have
only one USB memory which the person responsible for the computer station
has (I don´t ever take full charge of this while facilitating!).

We asked the person writing the report to save it onto the desctop, calling
for the person in charge of the computer station who checks that it is
really saved there. Then saves it onto the USB memory stick and taks it to
the administrators computer for the printout... It really takes some work to
make 100% sure no report will be lost! And as said I will never do this
again as a facilitator - learning from experience some years ago when I got
stuck just before closing - not good.

Do you have any experiences to share regarding this? How do you organize the
computer station nowadays?

Another couple of things.
1. I noticed again that the computer station is quite a creative space which
sparks lots of creativity and activity. We had it in the hallway which was
between the main room and the breakouts.
2. The reports are more worked through which sometimes is quite important.
This organization got lots and lots of important ideas and thoughts
documented. Flip charts are nice with colours and sometimes drawings but not
always easy to understand and not as worked through.

What do you guys think about this?

A little more sharing about this OS-meeting. This organization is nationwide
in Sweden, 120 from the regional and national offices were gathered for two
days. We had a full day of sessions and a little more than half day for
convergence and actionplanning. 30 reports and 8 actionplans. And lots of
energy and learning. I used re-opening which becomes more and more natural
for me. Thanks for this contribution to OST, Chris and Michael.
Cheers
Thomas


Thomas Herrmann         Phone +46 (0)709-98 97 81
Open Space Consulting   Fax   +46 (0)300-713 89
Pensévägen 4
434 46 Kungsbacka, Sweden
Email: thomas at openspaceconsulting.com
www.openspaceconsulting.com
----------------------------------------------------
Vill du skapa en välmående och effektiv organisation
och ta tillvara hela dess potential?

Open Space Consulting erbjuder dig:
* Lärtillfällen kring hälsa och balans i organisationer
* Analyser av organisatorisk hälsa och balans
* Handledning av effektiva och kreativa möten och konferenser
* Utbildning av mötes- och processhandledare
* Coaching för organisationer i förändring
----------------------------------------------------
Vårt antivirusskydd scannar alla utgående mail. Infekterade mail stoppas
automatiskt.

*
*
==========================================================
OSLIST at LISTSERV.BOISESTATE.EDU
------------------------------
To subscribe, unsubscribe, change your options,
view the archives of oslist at listserv.boisestate.edu:
http://listserv.boisestate.edu/archives/oslist.html

To learn about OpenSpaceEmailLists and OSLIST FAQs:
http://www.openspaceworld.org/oslist

*
*
==========================================================
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------------------------------
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http://listserv.boisestate.edu/archives/oslist.html

To learn about OpenSpaceEmailLists and OSLIST FAQs:
http://www.openspaceworld.org/oslist

*
*
==========================================================
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------------------------------
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