SV: Large OS-meeting 600 persons

[Thomas Herrmann]

Dear Lisa
Thanks for sharing! Me too wish you were here in person, it would have been
so much fun!
I will think about your good proposals - runners vs stools (I think my guess
of what a stool is, is correct - stativ - is it;-) (Swedish)). Great ideas.

I like the worlds, nice photos!

Session notes will be made using flipcharts, the large screen is for showing
the agenda wall clearly. We will place the flipcharts in the lounge after
closing so that people will be able to walk around during lunch-brake and
read and chat and vote - if they like to.

The prioritization is made because the organizers hope to identify some
topics to make further invitations on. Maybe more open spaces will emerge
from this... All participants come from different municipalities and the
organizer has a coordinating function for supporting the work they do. As a
complement there will also be an invitation for anyone who likes to take a
personal initiative and invite others to join in.

Thanks also for the little details which are so very important in large
events! The one with having participant lists available so they do not have
to write every name (it would take the whole session!) is a good one!

Thanks again & Good night
Thomas

> -----Ursprungligt meddelande-----
> Fran: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU]For Lisa Heft
> Skickat: den 21 mars 2005 23:05
> Till: OSLIST at LISTSERV.BOISESTATE.EDU
> Amne: Re: Large OS-meeting 600 persons
>
>
> Hi, Thomas -
>
> You wrote:
> <In a few weeks time I will facilitate the large OST meeting I mentioned
> earlier - 600 persons (municipal school managers from all over Sweden).>
>
> They are lucky to have you, dear Thomas.
>
> I agree with Kerry - either set up 2 stools with a microphone on each or
> have a few 'runners' with microphones who can bring them into the
> audience.
>
> I have found that in large venues it is sometimes difficult to pinpoint
> where the sound is coming from - in one I did with about 850 people I
> made big cut-paper globes (2-dimensional world signs) so a volunteer
> holding the microphone someone was talking at could hold it up when a
> person there is talking: see the first and second photos at:
>
> http://www.openingspace.net/gallery/agora.cgi?cart_id=7072011.15741*3G3F
> L7&xm=on&product=Signs_Used_in_Open_Space_Events
>
> (or same thing: go to my website http://www.openingspace.net, click on
> the upper-right-hand corner where it says "Gallery" and click on "Signs
> Used in Open Space Events" )
>
> I also wonder about convergence.  I always ask (especially at
> conferences) who really needs convergence - often it is the conference
> organizers but the participants themselves are often served by the Open
> Space networking and resource sharing and do not have a big stake in
> convergence.  I would imagine a lot of folks would just drift away into
> the rest of the conference and not place dots at lunchtime, no?
>
> I also might post session notes on the wall (find more space?) for
> participants to read, as this can really energize talk during the whole
> rest of the conference.  Even if you are projecting them for a short
> while, as well.
>
> The other thing I found to be useful is to make 30 boxes (the number of
> breakout areas you're having) or even just box tops to put in each
> discussion area - with pens, notes-taker forms, perhaps a clipboard with
> a participant list to send around during the discussion (notes and
> participant lists are collected by convenors/notes-takers and both
> handed in together) and whatever other supplies are given to each
> discussion area.
>
> And I've also found it's helpful to have volunteers to help people in
> general ways (where is this, where is that, what do I do with these
> notes) and to help straighten up the discussion areas between sessions.
> Just an idea.
>
> Wish I could be there to help you in person,
>
> Lisa
>
>
>
> ___________________________
> L i s a   H e f t
> Consultant, Facilitator, Educator
> O p e n i n g  S p a c e
> 2325 Oregon
> Berkeley, California
> 94705-1106   USA
> +01 510 548-8449
> lisaheft at openingspace.net
> www.openingspace.net
>
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