hospital event
Harrison Owen
hhowen at comcast.net
Tue Nov 9 07:11:02 PST 2004
Johann Wrote:
I think, my best bet is to open the space with the whole
system in a room and to have the divergence process done there, but to
renounce to converge at the end of that meeting. The convergence could be
done later on, after everybody has received and -hopefully- read a copy of
the proceedings. Then we can vote to prioritize items, and maybe meet again
to voice the results.
In fact I have done almost exactly what you are proposing -
and it was also in a hospital. We know from experience that one day
(regardless of group size) is sufficient to get the major issues on the
table and allow the conversations to start. Of course it is also true that a
second day (with a night in between will go much deeper) - but your
situation does not seem to allow for that. Anyhow if you do one day with
everybody (all 1500) - record and distribute the proceedings hard copy or
online - or both) convergence, prioritization and action planning can take
place at a later time and slower pace. What you will lose is the sense of
urgencyenergy that inevitably builds when you have the whole group together.
I know that some (many :-)) of my colleagues have an
aversion to electronic "voting" when it comes to the prioritization and
convergence process - but frankly if you are trying to accomplish all that
in what I might call a "distributed mode," I can't see that you have much
alternative. And when you are dealing with 1500 people over an extended
period of time, I rather think that having something that "benchmarks" the
level of energy in the group relative to the major issues becomes more than
useful. The software that I have used - which is available on
www.openspaceworld.org (I think) will do the job. Unfortunately it is all in
English. However, it is a relatively simple Excel program which some local
techie ought to be able to duplicate, or better yet, improve. You will find
the essential (simple) math involved in The User's Guide. With the
availability of such software you can then set up "Polling Places" around
the hospital. The balance of the process of moving from Issue identification
and discussion (in the large Open Space) on to development of action plans
and implementation should be pretty straight forward.
Good Luck
Harrison
Harrison Owen
7808 River Falls Drive
Potomac, Maryland 20845
Phone 301-365-2093
Open Space Training www.openspaceworld.com <http://www.openspaceworld.com/>
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Personal website http://mywebpages.comcast.net/hhowen/index.htm
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-----Original Message-----
From: OSLIST [mailto:OSLIST at LISTSERV.BOISESTATE.EDU] On
Behalf Of Johann Borquez
Sent: Tuesday, November 09, 2004 7:22 AM
To: OSLIST at LISTSERV.BOISESTATE.EDU
Subject: Re: hospital event
Dear Kerry:
I sincerely thank you for taking the time to respond and for
the interesting suggestion. It goes hand in hand with ny first guess:
producing several smaler meetings instead of one BIG one. But then... what's
the point of using OST if it isn't usable with huge groups?
I see OST as a divergence-convergence movement. In the
beginning, everybody goes his/her way, hoping for more people to come along.
The organization de-organizes itself to become something new, to evolve
along unknown paths. From this so called "chaos", a new order emerges, and
this new order is a convergence: we have explored new ways to be an
organization, and now we come together again with our conversations, and
conclusions, and dissensions, and put in common the new knowledge we have
generated. Without this, OST will be just a cathartic movement, and nothing
more. It's not about control, it's about building something new from the
chaos.
If we se it this way, I think, my best bet is to open the
space with the whole system in a room and to have the divergence process
done there, but to renounce to converge at the end of that meeting. The
convergence could be done later on, after everybody has received and
-hopefully- read a copy of the proceedings. Then we can vote to prioritize
items, and maybe meet again to voice the results.
What do you think?
Greetings,
Johann
>From: kerry napuk <k at napuk.demon.co.uk>
>To: Johann BORQUEZ <zekrov at HOTMAIL.COM>
>Subject: hospital event
>Date: Mon, 8 Nov 2004 17:47:28 +0000
>
>Dear Johann Borquez
>
>You face quite a challenge!
>
>What about five half day events with 300 people in each
one, all
>addressing the same theme and all having one session on
issues and
>proposed actions. While making the numbers more
manageable, it will
>allow participants to have deeper discussions in break out
spaces
>because the groups will be smaller.
>
>On the other hand, you will have to pull all the outputs
together by
>priorities after voting. If you decide to do this, I
suggest your
>amalgamated priorities are presented at the front of your
write-up
>with the votes from each session used as back-up, which
will avoid
>any misunderstandings.
>
>Another variation after the five half day events would be
to convene
>a representative one day event with 500 people to address
outline
>action plans based on the top amalgamated priorities.
>
>Hope this helps and bueno suerte!
>
>Kind regards
>
>Kerry Napuk
>Open Futures
>Edinburgh
>www.openfutures.com
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