Last minute (gulp!) help...midnight check in

[Averbuch]

If it is not too late, 2 ideas:
I personally do not like prioritizing because for me it is about exclusion.
Since OS is about inclusion, I use "clusters".

1. During the night ( or if necessary in the morning while they are reading)
to create "clusters", bottom up, of the topics.
 Instead of 35 topics you will end up with 7-9 "clusters".
 Under each cluster you write the topics that compose it .
After people have read all the meetings minutes you show them the "clusters
(I compose them with participants)" and open it to feedback and make the
changes they feel are needed ( move a topic from one cluster to another;
open a new cluster; merge two clusters etc) - the changes are usually a few.

2. After there are agreed upon clusters, I hold a "market place" of
convergence:
    people go up and write their name on the "cluster"  they want to work in
after the OS is over.
     They are asked to note whether they are willing  also to lead that team
or just participate. They can choose more then one team.  The first meeting
of the team can be (preferably) held before closiing the OS circle but it
could be picked up after the OS as long as people put done their names
indicatiing where their passion for application lies now.
Hope it is clear enough
Hope it will go well/went well ---
all my respect for your way of engaging us
best wishes
Tova Averbuch
Israel
averbuch at post.tau.ac.ai



----- Original Message -----
From: Blake Mills <MmmBlake at aol.com>
To: <OSLIST at LISTSERV.BOISESTATE.EDU>
Sent: Thursday, January 10, 2002 4:39 AM
Subject: Last minute (gulp!) help...midnight check in


> To all of you who are awake late night Eastern Standard Time in the US and
> around the world,  I would like your thoughts....or maybe just some
> reassurance.
>
> I am opening space tomorrow morning (1/10) for 130 high tech,
in-your-face,
> fast-paced, serious and wild, very smart people.  It is 1 and 1/2 days.
Their
> theme is "How do we make our goals happen this year in our virtual
> workplace?"  I was all set with the convergence activity until I spoke
with
> the sponsor tonight and I think I caught his anxiety.  Now I am second
> quessing at the last minute.  That is where you come in...you who are
awake
> and willing.
>
> How would you converge 130 people who don't want to prioritize and hate
> touchy-feeling stuff?
>
> Here's what I planned given the sponsoring managers did not want to
> prioritize the topics at the end.  They felt the work would get done by
the
> passionate and responsible people anyway which was what happened with
their
> very successful smaller OS last year.
>
> I have them post the "breaking news" all during the day.  On the
converging
> morning I am having them "walk the wall" of topics to review, add
comments,
> note links to other topics, etc. for about an hour.  Then I would have
them
> meet with the conveners on the topic that they felt passionate about and
that
> they wanted to work on.  In that meeting they would decide the very next
> action step.  (about an hour)
> Then the closing circle (brief) for 45 minutes.
>
> That was my plan.  However, after thinking about it with the
sponsor...people
> are going/t to want to meet about 2, 3 or 4 topics.  How to do that all at
> once?  Maybe split the estimated 25 to 35 topics in half and have 1/2 hour
> for each section of topics?  I hope you can understand all of this.
>
> Maybe I just do Nuran's...."you all converge...go to it!"
>
> Back to making the matrix.
>
> Thanks for any help!
> Blake
>
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